Personal Secretary To Executive Director

CIEL HR

12 - 20 years

8 - 11 Lacs

chennai

Posted:5 hours ago| Platform:

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Skills Required

secretarial activities communication skills accounting official communication ms office official assignments schedule preparation

Work Mode

Work from Office

Job Type

Full Time

Job Description

Position Summary:

Secretary

Key Responsibilities:

Provide high-level administrative and secretarial support to the Whole Time Director.
Manage the Directors calendar, schedule appointments, meetings, and travel arrangements.
Coordinate internal and external meetings, ensuring all logistics are in place.
Prepare and review correspondence, reports, presentations, and other documents.
Maintain and organize confidential records, files, and data.
Liaise effectively with senior management, board members, and external stakeholders.
Handle communication on behalf of the Director, including emails, calls, and follow-ups.
Monitor deadlines and action items to ensure timely execution.
Assist with the preparation of agendas and minutes for executive meetings.
Ensure smooth day-to-day functioning of the Director’s office.

Qualifications & Experience:

Graduate in any discipline (A degree in Secretarial Practice, Business Administration, or equivalent is preferred).
Minimum 11 years of experience
as an Executive/Personal Secretary to Senior Leadership.
Experience supporting Directors or CXOs in a corporate environment is essential.
Prior experience in listed companies or the automotive/industrial sectors will be an added advantage.

Skills & Competencies:

Excellent written and verbal communication skills.
High level of integrity, discretion, and professionalism.
Strong organizational and multitasking abilities.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to work independently and handle pressure.
Pleasant personality with a positive attitude and team orientation.

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