Personal Secretary to CEO

We are seeking a highly organized and proactive Office Manager and Executive Assistant to support the smooth and efficient operation of our office. This multifaceted role will involve overseeing office operations, providing executive-level administrative support, and being the first point of contact for visitors and clients.

The ideal candidate will possess excellent organizational, communication, and multitasking skills, as well as a strong ability to handle various administrative duties and front-line responsibilities.

Key Responsibilities:

Office Manager Responsibilities:

• Ensure the office runs smoothly by overseeing daily operations, including managing office supplies, equipment, and vendor relationships.
• Maintain office appearance, keeping all common areas clean, organized, and stocked.
• Manage office budget, tracking expenses and handling invoicing for office-related purchases.
• Implement and enforce office policies, procedures, and best practices.
• Assist in planning and coordinating office events, meetings, and team-building activities.

Executive Assistant Responsibilities:

• Provide high-level administrative support to executives, including scheduling meetings, managing calendars, and preparing materials for meetings and presentations.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with travel arrangements, itineraries, and accommodations for executives.
• Prepare reports, correspondence, and other documents as requested.
• Screen and prioritize communications (phone calls, emails, etc.) for executives.
• Support executives in ad hoc projects and tasks as needed.

Requirements:

• Proven experience as an office manager, executive assistant, preferably in a fast-paced office environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent organizational, multitasking, and time-management skills.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive and confidential information.
• High level of professionalism and a customer-oriented approach.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Bachelor’s degree preferred.

Preferred Qualifications:

• Prior experience supporting senior-level executives.
• Proficiency in handling travel arrangements, event planning, and project management.

Job Type: Full-time

Pay: ₹15,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund

Application Question(s):

• Are you comfortable for the 60-70% of the travelling across India & Overseas?
• What is your current CTC and your expectations?
• Are you comfortable for the Gurgaon sector 74a Location?

Work Location: In person