Personal Assistant to COO

Company Description

Rokad Retail Ventures is a growth infrastructure platform enabling product brands to scale in India via integrated market access, GTM strategy, BOM procurement & digital transformation—turning market complexity into revenue, not cost.

Role Description

This is a full-time on-site role for a Personal Assistant, located in Hyderabad. The Personal Assistant will support executives with daily administrative tasks, manage schedules and diaries, handle communication on behalf of executives, organize meetings, and perform clerical duties. The role also includes managing correspondence, maintaining confidentiality, and ensuring smooth day-to-day operations.

Qualifications

• Proficiency in Personal Assistance and Executive Administrative Assistance
• Strong Communication and Diary Management skills
• Advanced Clerical Skills, including organization and attention to detail
• Ability to multitask and prioritize efficiently
• Professional demeanor and adaptability to a dynamic work environment
• Proficiency in office software (e.g., Microsoft Office Suite)
• Previous experience in a similar role is a plus
• Excellent command of

  English and Hindi

• Ability to handle sensitive information responsibly
• Ability to travel frequently and work without strict hourly limitations

Key Responsibilities

• Provide comprehensive administrative and operational support to the COO
• Manage calendars, schedules, appointments, and travel arrangements
• Prepare meeting briefs, documentation, reports, and presentations
• Coordinate internal and external communication on behalf of the COO
• Accompany the COO during travel, events, and business engagements
• Maintain confidentiality and demonstrate strong judgement in all interactions
• Liaise with teams, partners, and stakeholders professionally
• Ensure smooth personal and professional workflow for the COO
• Handle confidential information with absolute discretion

Required Qualifications & Skills

• Bachelor’s degree or higher
• Excellent command of

  English and Hindi

  (spoken & written)
• Strong communication and interpersonal skills
• Soft-spoken, well-presented, and professional in conduct
• Ability to adapt to a fast-paced, fluid schedule
• Willingness and ability to travel frequently
• No hourly restrictions — flexibility is essential
• Strong sense of responsibility, confidentiality, and discretion

Benefits & Allowances

• Overtime Allowance
• Health Insurance Coverage up to ₹5,00,000
• Leave Encashment
• Mobile Phone Reimbursement
• Internet Reimbursement
• Business Expense Reimbursement
• Travel, stay, and meal reimbursements as required

This role requires someone who is comfortable working closely with a senior executive, managing dynamic schedules, handling travel, and supporting high-level operational tasks with professionalism and discretion.