Personal Assistant

As a Personal Assistant in our company, you will play a crucial role in providing administrative support to the founders by managing appointments, meetings, and calendars. You will be responsible for coordinating travel arrangements, handling correspondence on behalf of the founders, and ensuring smooth communication between the founders and the staff. Your key responsibilities will include: - Schedule and manage appointments, meetings, and calendars for the founders. - Coordinate travel arrangements, including ticket bookings, accommodations, and itineraries. - Handle correspondence (emails, calls, and messages) on behalf of the founders. - Act as a liaison between the founders and the staff, ensuring clear communication and timely updates given. - Follow up on tasks assigned to team members and ensure deadlines are met. - Maintain and update records of meetings, decisions, and action plans. - Assist in organising photoshoots, exhibitions, or promotional events. - Coordinate schedules for fittings, product launches, or other operational activities. - Build and maintain positive relationships with vendors, clients, and staff members. - Personal schedule, coordinating and managing staff like drivers, house help, ordering groceries, and personal reminders. Key Traits: - Excellent Communication Skills: Ability to communicate properly, concisely, and professionally, conveying things. - Proactive Problem-Solver: Anticipates challenges and offers solutions to ensure smooth operations. - Organised and Detail-Oriented: Can manage multiple schedules and tasks without overlooking details. - Empathy and Interpersonal Skills: Understands and respects the family-oriented culture and builds positive relationships. - Adaptability: Comfortable with handling a mix of personal and professional tasks. Experience and Skills: - Prior experience as a Personal Assistant is preferred. - Strong organisational skills and ability to prioritise tasks. - Proficient in using scheduling tools, MS Office, and other productivity software. In addition, flexibility to work on weekends or evenings if events or urgent tasks arise, and being trustworthy and discreet are important considerations for this role due to handling sensitive information.,