Payroll Administrator

Position Responsibilities

• Manage and process monthly payroll for all employees in compliance with company policies and statutory regulations.
• Maintain and update employee payroll records including new hires, exits, bonuses and deductions.
• Ensure accuracy in salary calculations, reimbursements, and variable pay.
• Validate attendance, leave, overtime, and other inputs for payroll.
• Audits information and data flows into UKG by HR team members that may include salary changes, new hires, terminations, tax changes, etc.
• Manage statutory compliance including PF, ESI, PT, LWF, Income Tax, and other applicable laws.
• Calculates retro pay, set up wage garnishments; imports pay data files.
• Prepare payroll-related reports such as payslips, salary registers, and compliance summaries.
• Audits payroll prior to submission to ensure no overpayments, etc.
• Review timesheets for overtime calculations and research discrepancies; report to Director of HR any overtime worked that is out of compliance with India law.
• Review and reconciliation of any tax forms completed by UKG.
• Ensure proper deductions for benefit purposes.
• Conduct quarterly and annual payroll audits
• Address employee queries related to payroll, tax deductions, and pay slips.
• Stay updated with changes in labor laws, tax regulations, and payroll practices.
• Calculate and deduct monthly TDS on salaries as per Income Tax regulations.
• Working with the company's HRIS/Payroll provider, assist with Prepare and file quarterly TDS returns (Form 24Q).
• Issue Form 16 to employees within the prescribed timelines.
• Maintain updated records for all statutory filings and challans.
• Handle end-to-end employee insurance lifecycle addition, deletion, claims coordination, and policy renewal.
• Coordinate with insurance providers for premium quotations, negotiation, and onboarding.

Education and Experience

• Bachelors degree in commerce/finance/HR or related field.
• 3-5 years of hands on payroll administration experience, preferably in a mid-to-large organizations (minimum of 500 employees).
• Prior exposure to multi-state payroll processing within India.
• Strong knowledge of Indian payroll legislation and statutory compliance.
• Working knowledge in the implementation of UKG OneView Connect or any other payroll tool is a plus.
• Strong working knowledge of payroll software/tools (preferably UKG), as well as any prior working knowledge of GreytHR.
• Strong proficiency in MS Excel for reporting and reconciliation.
• In-depth understanding of statutory compliance and labor laws.
• Excellent analytical skills, attention to detail, and problem-solving ability.
• Excellent communication and interpersonal skills.
• Proven ability to work independently and meet tight deadlines.
• Knowledge of income tax planning and employee benefits administration.
• High sense of integrity and honesty, and proven ability to maintain confidentiality are a must.