Ops Accounting Representative

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Job Overview

Ops Accounting Rep

Job Summary:

The Invoice Processor plays a critical role within Supply Chain Operations, ensuring accurate and timely processing of third-party invoices for assigned products/services. This involves adhering to internal expense policies, resolving exceptions, and collaborating with internal and external stakeholders to maintain efficient invoice processing workflows.

Key Responsibilities:

• Process invoices through the enterprise Procure-to-Pay system, ensuring compliance with internal expense policies.
• Perform quality control checks to ensure accurate and timely invoice processing within designated Service Level Agreements (SLAs).
• Evaluate invoices for policy adherence and sufficient documentation, rejecting non-compliant invoices and escalating as needed for approvals or additional documentation.
• Test system enhancements, automation initiatives, and resolutions to minimize production disruptions.
• Implement and maintain control processes to identify and mitigate risks within invoice processing.
• Participate in business continuity planning and implementation for the team.
• Collaborate with internal and external team members, leads, and managers to provide updates, gather feedback, and resolve issues.
• Monitor and execute daily/weekly/monthly activities for assigned accounts.
• Proactively identify and resolve balance sheet account exceptions, collaborating with team members and partners to implement process improvements and prevent future occurrences.

Required Qualifications:

• Education: Bachelor's degree or equivalent.

• Experience:
  • 2+ years of experience in relevant field.
  • Experience in invoice processing, accounts payable, and/or accounts receivable.
  • Experience working in cross-cultural global teams is a plus.
  • Accounting background preferred.
• Skills & Competencies:
  • Excellent written and verbal communication skills in English.
  • Strong organizational, time management, and documentation skills.
  • Proven problem-solving abilities, with the capacity to analyze complex issues and develop effective solutions.
  • Excellent interpersonal and stakeholder management skills.
  • Ability to quickly learn and apply technical and business knowledge.
  • Strong sense of urgency and ownership, with a results-oriented approach.
  • Collaborative team player with a willingness to learn and share knowledge.
  • Analytical and detail-oriented, with a focus on accuracy.
  • Customer-centric approach to service delivery.
  • Reliable and adaptable, able to work effectively under pressure and meet tight deadlines.

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