Operations Manager- Hostel

Role & responsibilities

Financial:

• Administer and oversee the financial and accounting function in order to ensure that the school f inances are recorded, maintained accurately and reported in a timely manner.

• Partner with the School leadership in the preparation of budget and implementation of the same.

• Implement the financial policies and procedures and create awareness and capacity through training, communication, process initiation, etc.

• Reconcile the general ledger, the general bank statements, and all other required reconciliations and validations.

• Ensure that the fee related data and information is updated at all times and partner with school leadership in fee recovery.

• Ensure transaction due diligence and proper recording of the transaction.

• Prepare final statement of accounts for the school and complete the annual audit within given time

• Facilitate in the internal audit process

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• Complete all financial and compliance related matters such as filing taxation returns, etc.

• Perform other related duties as required Administrative:

• Always ensure that the student and staff records are properly maintained, updated and stored. • Managing the filing, storing, security and inventory etc. of the school documents, property and assets, including managing the insurance of these. This includes proper storage, from a safety and easy retrieval perspective.

• Oversee maintenance of computer, office equipment, building and various facilities.

• Responsible for complete housekeeping process as per guidelines provided by AKES,I to ensure cleanliness of the premises and classrooms, which is conducive to quality learning.

• Responsible for overall transport management including arrival & dispersal management. Safety, security of children is the key concern.

• Oversee such administration activity such as event management (including admission), procurement, staff attendance, front office, support staff deployment & utilization, etc.

• Perform other related duties as required Security & Safety

• To develop/adopt & implement security policy, procedure & SOP as per guidelines provided by AKES,I.

• To ensure readiness for any adverse security threat/situation by providing necessary & appropriate training to every school staff and students.

• To maintain a security risk register and periodically review preventive measures for the same.

• To practice emergency drills needed for potential security threats.

• To develop/adopt & implement safety policy, procedure & SOP as per guidelines provided by AKES.

• To ensure awareness among school staff and students on SOP to be followed in specific situation by providing periodic safety drills e.g. Situations like Earthquake, Floods, Fire etc. and ensure continued adherence of the AKES,I guidelines.

• To maintain records of safety incident reported and action taken to mitigate the same in future by implementing corrective measures Information Technology

• To monitor computer laboratories, internet and video Conferencing are functioning smoothly

• To ensure regular monitoring of school data backup as per schedule

• Oversee IT assets upkeep

Others

• Create / identify and implement new opportunities for asset utilization.

• Responsible for perfect co-ordination between central office and the school in areas like HR, procurement, IT, Accounts & Administration