Operations Administrator

Role & responsibilities

Experience:

Job Type:

Job Summary:

Operations Admin

Key Responsibilities:

• Facility Management:

• Oversee day-to-day office maintenance, housekeeping, and security.
• Ensure compliance with safety, health, and hygiene standards.
• Coordinate with internal teams for any facility upgrades or space planning.

• Vendor Management:

• Manage existing vendor relationships and ensure timely service delivery.
• Track vendor performance, contracts, and service level agreements (SLAs).

• New Vendor Empanelment:

• Identify and onboard new vendors as per company requirements.
• Handle documentation, verification, and agreement formalities.

• Stock and Asset Management:

• Maintain accurate records of office inventory, IT assets, and supplies.
• Conduct periodic audits to ensure physical and system records match.

• Procurement:

• Manage the procurement lifecycleidentify needs, float RFQs/RFPs, compare quotes, and process orders.
• Ensure cost-effective and timely procurement of goods/services.

• Travel Desk Management:

• Handle domestic and international travel arrangements including ticketing, accommodation, and local transport.
• Maintain travel policies and optimize travel-related expenses.

• Documentation & Reporting:

• Maintain accurate records and generate periodic reports related to operations.
• Prepare dashboards and MIS reports for management review.

Key Skills & Competencies:

• Strong communication and interpersonal skills (verbal & written).
• Excellent negotiation and conflict resolution skills.
• Strong organizational and multitasking abilities.
• Attention to detail and ability to meet tight deadlines.
• Proficiency in MS Office tools (Excel, Word, Outlook).

Qualifications:

• Graduate in any discipline. A degree/diploma in Business Administration is a plus.
• Minimum 5 years of relevant experience in administrative operations in an IT or corporate environment.

Preferred Attributes:

• Ability to handle pressure and work independently.
• Strong stakeholder management skills.
• Positive attitude with a problem-solving