Operations & Administration Executive

About the Role

We are seeking a proactive and detail-oriented Operations & Administration Executive to manage day-to-day office operations, administrative functions, and financial recordkeeping. This role requires strong organizational skills, multi-tasking ability, and excellent communication in English, Hindi, and the local language. The candidate will play a key role in supporting both operational and administrative needs, ensuring smooth functioning of the office and business processes.

Key Responsibilities

Accounting & Finance Support

• Maintain records of company expenses in Excel and prepare monthly expense reports.
• Assist in accounting entries and financial reconciliations using Tally.
• Support in handling petty cash, vendor payments, and expense tracking.
• Coordinate with banks for payments, transactions, and documentation.

Office Administration & Procurement

• Manage procurement of office supplies, electronics, and other items.
• Identify, evaluate, and negotiate with vendors for cost-effective procurement.
• Maintain vendor database and ensure timely replenishment of supplies.
• Oversee courier services for local and international shipments.
• Support office facility management and ensure smooth day-to-day operations.

HR & Employee Support

• Assist in employee onboarding, documentation, and maintaining HR records.
• Prepare monthly employee salary slips and coordinate payroll-related activities.
• Help establish and implement office policies, rules, and regulations.
• Support in organizing office events, training sessions, and team activities.

Communication & Coordination

• Draft, review, and respond to professional emails.
• Coordinate with internal teams and external vendors effectively.
• Communicate fluently in English, Hindi, and the local language.
• Ensure proper documentation, filing, and record-keeping.

Additional Responsibilities

• Assist management in preparing reports, presentations, and MIS as required.
• Monitor office budgets and recommend cost-saving initiatives.
• Handle confidential information with discretion and integrity.
• Provide general administrative support to management and team members.

Qualifications & Skills

• 1–5 years of experience in office administration and operations (freshers with strong skills may also apply) . Preferred candidate with prior experience in same domain
• Working knowledge of Tally, MS Excel, Word, and PowerPoint.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Problem-solving mindset with attention to detail.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person