Operation Executive

Job Title:

Operation Executive – Outdoor Publicity & Hoardings

Location:

Vadodara, Gujarat (Field-based + Office Coordination)

Job Type:

Full-Time | Field Operations

Job Summary:

We are seeking a proactive and smart Operation Executive who will be responsible for managing the company’s outdoor publicity assets – especially hoardings – across Mehsana and nearby regions. The candidate should possess strong knowledge of local areas, government protocols, and vendor management. The role demands both fieldwork and administrative coordination to ensure smooth operations of all hoarding-related activities, maintenance, and regulatory compliance.

Key Responsibilities:1. Hoarding Management & Maintenance

• Handle installation, monitoring, and upkeep of all hoardings owned or managed by the company.
• Conduct regular inspections of sites to check display condition, visibility, structural safety, and lighting (if applicable).
• Ensure torn, faded, or damaged flexes, structures, or frames are repaired or replaced immediately.
• Maintain inventory and records of all hoarding locations with technical specifications and maintenance history.

2. Local Coordination

• Develop and maintain strong relationships with local landlords, property owners, and site partners for smooth operations.
• Negotiate site rents, renewal terms, or expansion possibilities.
• Ensure smooth coordination with ground-level workers for hoarding installations, flex changes, and emergency responses.

3. Vendor Management

• Identify and manage reliable local vendors for fabrication, installation, flex printing, and site maintenance.
• Take quotations, finalize work orders, and ensure timely delivery and execution with quality control.
• Maintain vendor performance records and resolve any operational or quality issues.

4. Government Liaison & Compliance

• Handle all permissions, licenses, and renewals from local municipal corporations, urban bodies, or authorities related to hoardings and outdoor publicity.
• Keep track of expiry dates and documentation needed for legal compliance.
• Attend or represent the company in any site inspections, compliance meetings, or legal notices.

5. Reporting & Documentation

• Maintain daily/weekly/monthly reports of hoarding status, issues raised, maintenance work done, and upcoming requirements.
• Keep a digital and physical record of contracts, government approvals, and vendor agreements.
• Report to the senior management with updates, problem escalations, or new opportunities for outdoor publicity.

Desired Candidate Profile:

• Education: Graduate in any stream (preference for Marketing / Operations / Management).
• Experience: 2+ years in outdoor publicity, field operations, or similar roles.
• Knowledge:
• Deep familiarity with Mehsana and surrounding regions.
• Understanding of hoarding structures, materials, and installation techniques.
• Government regulations regarding outdoor advertisements.
• Skills:
• Strong negotiation and communication skills
• Vendor & labor management
• Problem-solving and decision-making in the field
• Basic computer and reporting skills (MS Excel, WhatsApp communication, photos, etc.)
• Ability to travel frequently and work in outdoor conditions.

Working Hours:

Monday to Saturday – Full Day (Field Visits + Office Coordination)

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: Remote