Onboarding Executive

Role & responsibilities

1. New Hire Coordination

• Welcome new employees and guide them through the onboarding process.
• Communicate joining instructions, schedules, and required documentation.
• Coordinate with departments (IT, HR, Admin, Payroll) for onboarding readiness.

2. Documentation & Compliance

• Collect, verify, and maintain employee documents as per company policy.
• Ensure timely completion of joining formalities and compliance requirements.
• Update employee information in HRMS or internal systems.

3. Orientation & Induction

• Conduct or coordinate induction sessions for new hires.
• Ensure new employees understand company culture, policies, and procedures.
• Arrange introductions with managers, teams, and stakeholders.

4. System & Asset Coordination

• Coordinate with IT/Admin for email setup, ID cards, access cards, and laptop/asset allocation.
• Ensure all tools and resources are ready before the joining date.

5. Follow-Up & Support

• Conduct check-ins with new employees during the first week/month.
• Address concerns or queries and escalate issues when necessary.
• Gather feedback to improve the onboarding process.

6. Reporting & Process Improvement

• Maintain onboarding trackers, reports, and dashboards.
• Identify gaps in the onboarding process and suggest improvements.
• Ensure onboarding SOPs are followed consistently.

Preferred candidate profile

• Friendly, approachable, and people-oriented.
• Ability to multitask and manage deadlines.
• Problem-solving attitude with a customer service mindset.
• Prior experience in HR operations is a plus.