Onboarding and HR Specialist – U.S. Operations

Job Title: Onboarding and HR Specialist – U.S. Operations

Location: Coimbatore

Job Type: Full-Time

Department: Human Resources

Job Summary:

We are seeking an experienced US onboarding resource / HR Specialist mainly hiring w2 and should be aware of state tax reporting to manage employee onboarding and support key HR operations across our U.S. workforce. This role will serve as the first point of contact for new hires, ensuring a smooth onboarding experience, while also supporting day-to-day HR functions including employee relations, compliance, documentation, and HRIS management. The ideal candidate is knowledgeable in U.S. labor laws and HR best practices and thrives in a fast-paced, employee-focused environment.

Key Responsibilities:

Onboarding:

• Coordinate end-to-end onboarding for all new U.S. employees (remote and in-office)
• Oversee onboarding for new US hires, ensuring all employment forms (I-9, W-4, and state-specific tax forms) are accurately completed and filed.
• Manage end-to-end hiring and onboarding of W2 employees, Generate and manage offer letters, background checks, and E-Verify submissions
• Lead new hire orientation sessions and provide ongoing support throughout the onboarding period
• Partner with IT, Facilities, and Payroll to ensure timely provisioning of equipment, access, and accounts
• Ensure all new hires complete mandatory training and onboarding documentation within deadlines
• Monitor onboarding effectiveness and continuously improve the employee experience

Required:

• Bachelor’s degree in human resources, Business Administration, or related field (or equivalent work experience)
• 3+ years of HR experience with a strong focus on onboarding and employee support in U.S. operations
• Solid understanding of U.S. employment laws and HR compliance requirements
• High attention to detail and excellent organizational and communication skills
• Ability to manage multiple tasks and work independently in a fast-paced environment

Thanks & Regards,

Cloudious LLC