Officer / Sr. Officer

Role & responsibilities

• Prepare a detailed sourcing plan based on the routine provided by user.
• Factor in possible fluctuations and disruptions at a local or country level
• Build in-depth understanding of all the required material to be able to analyse and identify alternate / substitute materials to ensure there is no disruption
• Gather detailed market intelligence to provide the best options in terms of cost and quality for each required material. Ensure adherence to the details of the planning process to minimize the impact on the cost of requirement
• Obtaining quotes, and ensure timely availability of required components
• Co-ordinate with Category/Commodity managers for supplier performance and techno-commercial issues
• Follow-up with suppliers for get material delivered on schedule time.
• Develop contracts based on direction/guidelines shared by respective category lead for local decentralized spend categories
• Map the production and supply capacity of each vendor to be able to plan the quantity of order from each of them
• Raise purchase orders for all GD unit and support to manager.
• Maintain data of POs released in line with contract agreement issued by Commodity Managers/ PO stats table for proper tracking of orders
• Work closely with the stakeholders to seek inputs for prioritizing the deliveries. Monitor adherence to the agreed plan
• P2P process for branding, CTS, Loyalty requirements
• Monitor the vendor payment process and partner with the payables team to ensure accurate and timely payment in accordance with the contractual terms.
• Liaison between the vendor team and the payables team to ensure smooth communication and execution of payment
• Vendor onboarding for different services through Ariba
• Create monthly report for P2P process/ PR pendency and next month KPI planning.
• Research and monitor activities and trends in the markets for construction materials to ensure informed commercial decision making on supplier identification, selection and pricing
• Establish processes aligned to the SAP / ARIBA systems to ensure accurate integration to drive efficiencies and enable system-based tracking of all procured material
• Set cost saving targets for the requirement and negotiations with supplier for meet the target

Preferred candidate profile