Job
Description
Role Overview: You will be responsible for providing day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team, ensuring compliance with company law and contractual requirements. You will handle various administration processes for complex clients and maintain partnerships with Operation teams in Luxembourg. Additionally, you will assist in reviewing core processes, performing complex ad hoc works, and meeting all client requirements. Key Responsibilities: - Provide corporate secretarial support to the Lux Fund CS & Cosec team, acting as a point of contact for daily operations on complex clients - Assist with the audit process, attend board and shareholders meetings, and finalize board minutes - Prepare complex board packs, review board minutes of junior team members, and review various documents - Conduct/review Compliance File Review (CFRs) of Client files and assist with client onboarding processes - Coordinate deliverables for a sub-team and communicate effectively with stakeholders - Acquire knowledge to become specialists of designated clients' requirements and minimize risk by following procedures, rules, laws, and regulations - Ensure timely completion of timesheets and accurate filing for all hours worked - Monitor and update all deliverables via Navigator Flow, ensure accurate filing of documents, and understand best practices on workflow platform/s - Adhere to relevant procedures and checklists to mitigate errors and acquire knowledge of risk factors Qualifications Required: - CS qualified with 4+ years in Corporate, Company, or Fiscal law - Conversant with corporate secretarial practices, especially in Funds and Special-Purpose Vehicles - Experience in board governance and corporate secretarial functions, including preparation of board materials, attending/leading board meetings, and drafting complex minutes - Proficient in e-mail, word processing, Microsoft Excel, presentation, and video conferencing applications - Fluent in English - Desired: Experience in Financial Services or Shared Services office environment, multinational office environment, or as a corporate secretary in other jurisdictions. Fluency in French is an advantage. Role Overview: You will be responsible for providing day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team, ensuring compliance with company law and contractual requirements. You will handle various administration processes for complex clients and maintain partnerships with Operation teams in Luxembourg. Additionally, you will assist in reviewing core processes, performing complex ad hoc works, and meeting all client requirements. Key Responsibilities: - Provide corporate secretarial support to the Lux Fund CS & Cosec team, acting as a point of contact for daily operations on complex clients - Assist with the audit process, attend board and shareholders meetings, and finalize board minutes - Prepare complex board packs, review board minutes of junior team members, and review various documents - Conduct/review Compliance File Review (CFRs) of Client files and assist with client onboarding processes - Coordinate deliverables for a sub-team and communicate effectively with stakeholders - Acquire knowledge to become specialists of designated clients' requirements and minimize risk by following procedures, rules, laws, and regulations - Ensure timely completion of timesheets and accurate filing for all hours worked - Monitor and update all deliverables via Navigator Flow, ensure accurate filing of documents, and understand best practices on workflow platform/s - Adhere to relevant procedures and checklists to mitigate errors and acquire knowledge of risk factors Qualifications Required: - CS qualified with 4+ years in Corporate, Company, or Fiscal law - Conversant with corporate secretarial practices, especially in Funds and Special-Purpose Vehicles - Experience in board governance and corporate secretarial functions, including preparation of board materials, attending/leading board meetings, and drafting complex minutes - Proficient in e-mail, word processing, Microsoft Excel, presentation, and video conferencing applications - Fluent in English - Desired: Experience in Financial Services or Shared Services office environment, multinational office environment, or as a corporate secretary in other jurisdictions. Fluency in French is an advantage.
