Office Secretary

JOB DESCRIPTION

ORGANIZATIONAL BACKGROUND:

Established in 1914, Dr. Shroff’s Charity Eye Hospital (SCEH) is one of the oldest and largest eyecare institutions in the country. It is globally respected for the provision of comprehensive eye care, high-impact work among communities, quality research work and publications, and extensive education and training programmers for the health care fraternity.

SCEH provides state-of-the-art and comprehensive eye care services through a team of highly experienced and well-trained physicians, who are deeply committed to patient care.

SCEH has completed 100 years of existence and along with its tertiary center in New Delhi, has seven regional surgical hubs across the states of Uttar Pradesh and Rajasthan. The organization has a staff and trainee complement of 1,500 persons and performs 50,000 sight-restoring surgeries as well as provides clinical services to 500,000 people across its service footprint, each year.

SCEH works on a cross-subsidy model and performs 50% of its surgeries free, or at highly subsidized rates. It works in close partnership with leading international players in community eye health, as well as some of the best-known corporates in India. The core verticals of the organization are ophthalmology service delivery, community eye care, research, and medical education.

For more information about the organization, please visit: https://sceh.net/

Key Responsibilities:

• Manage calendars, schedule appointments, coordinate meetings, and handle travel arrangements efficiently.
• Answer and manage incoming calls, emails, and other correspondence in a professional and timely manner.
• Draft, prepare, and edit documents, reports, internal communications, and PowerPoint presentations.
• Write compelling case stories in English to support fundraising/donation efforts.
• Maintain and organize filing systems—both digital and physical—for easy and quick access.
• Assist in meeting preparations: draft agendas, record minutes, circulate notes, and ensure follow-up on action items.
• Coordinate effectively with internal departments and external stakeholders.
• Handle medical documentation, referrals, and follow-up of medical reports as needed.
• Track and manage office supplies; raise timely requisitions for replenishment.
• Support HR and operational functions when required, including documentation and basic coordination.
• Regularly update CVs, including tracking publications, conferences, awards, etc.
• Share updated publication lists monthly with the CRC team.
• Assist with grant applications and documentation related to clinical trials.
• Maintain and update NIH Bio Sketches and other grant portal profiles (ICMR, NIH, DRDO, DHS), ensuring alignment with the SCEH Research Department database.
• Maintain a professional attitude towards leave management and ensure availability during critical timelines.

Required Skills & Qualifications:

• Graduate in any discipline; a Bachelor's degree is preferred.
• 3–4 years of proven experience in a secretary or administrative support role.
• Proficient in MS Office tools, especially Excel, Word, PowerPoint, and Outlook.
• Ability to communicate clearly and effectively in both written and spoken English.
• Strong organizational, interpersonal, and time management skills.
• Ability to handle sensitive and confidential information with absolute discretion.
• Self-driven, reliable, and open to travel if required (e.g., between Delhi and Vrindavan).
• Flexible with salary; subject to assessment during the interview process.
• Should demonstrate stability and commitment; not inclined toward taking long leaves frequently.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund

Ability to commute/relocate:

• Daryaganj, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person

Application Deadline: 27/06/2025
Expected Start Date: 07/07/2025