Office Operations & Administration Coordinator

As a highly organized and proactive Office Operations & Administration Coordinator, you will oversee day-to-day administrative and operational activities across the organization. Your responsibilities will include ensuring smooth office operations, efficient vendor coordination, accurate documentation, and timely administrative support to all teams. You will also contribute to creating a safe, compliant, and employee-friendly workplace environment that supports productivity and collaboration. **Key Responsibilities:** - **Office & Facility Management** - Supervise daily office operations to ensure seamless functioning of facilities, equipment, and utilities. - Coordinate maintenance, housekeeping, pantry, and security services for a professional and hygienic work environment. - Plan and execute office events, meetings, and logistics for smooth coordination across departments. - Track and manage office supplies, stationery, and equipment inventory to prevent shortages and ensure cost efficiency. - **Vendor & Procurement Coordination** - Manage vendor relationships for office services, maintenance, and supplies. - Negotiate terms, oversee contracts, and ensure timely delivery of goods and services. - **Documentation & Compliance** - Maintain and update administrative records, contracts, invoices, and statutory documentation. - Support audits and compliance checks to ensure records meet regulatory and company standards. - Coordinate with finance for expense tracking and reimbursements related to administrative functions. - **Employee & HR Support** - Assist in new hire onboarding, workspace allocation, and IT/asset coordination. - Coordinate employee travel, accommodation, and logistics for official visits or off-site activities. - Support HR with engagement initiatives, attendance records, and policy communication. **Qualification Required:** - Bachelor's degree in Business Administration, Commerce, or related discipline. - 2-4 years of experience in office administration, operations, or facilities management. - Strong command of English and Hindi; proficiency in Kannada or other regional languages is an advantage. - Excellent knowledge of MS Office Suite (Word, Excel, PowerPoint) and basic familiarity with digital tools for documentation and workflow management. - Strong interpersonal, organizational, and multitasking skills. - Ability to handle confidential information with integrity and discretion. - Proactive problem-solver with a hands-on, can-do attitude. The company may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist the recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact the company.,