Office Manager

Key Skills:

Roles & Responsibilities:

• Manage day-to-day office operations, including greeting visitors and managing the office switchboard.
• Maintain conference rooms and manage the distribution of post and couriers.
• Schedule maintenance and repairs, both planned and reactive.
• Perform general administrative duties, including invoice approval and monthly allocation spreadsheets.
• Coordinate travel arrangements for the office, including air, hotel, and ground transportation for domestic and international itineraries.
• Organize meetings and process expense reports for office members.
• Plan and coordinate office events such as holiday parties and summer drinks.
• Undertake ad hoc administrative projects and tasks as required.
• Support day-to-day office operations, including assisting with deliveries and invoicing.
• Conduct routine maintenance checks and liaise with serviced office management for annual PPM.
• Ensure cleanliness and maintenance of office space, meeting rooms, and private offices.
• Comply with local health and safety regulations and assist with fire marshalling and fire alarm checks.
• Monitor and manage access control and CCTV systems.
• Manage supplier relationships and organize storage areas within the facility.

Experience Required:

• 3-5 years of experience in managing administrative functions in a corporate setting.
• Strong ability to coordinate with internal teams and external vendors.
• Experience handling facility management, invoice processing, and travel coordination.
• Good organizational and problem-solving skills with the ability to manage multiple tasks.

Education: