20 Admin Operations Jobs

This is Jagruti from ASA. We're hiring: Deputy Executive – Legal & Admin | Vadodara | LLB required | 5–10 yrs exp | Legal drafting, labour law, admin, liaison | Age 40-43 | career@authentic-staffing.com 91575 49257

Job Title: Administrative Assistant Department: Administration Reporting To: Head of Administration (Head Admin) Job Purpose: To provide comprehensive administrative and operational support to the Head Admin and assist in the day-to-day functioning of the schools non-academic departments. The Admin Assistant ensures smooth coordination across departments and helps implement school policies and procedures effectively. Key Responsibilities: 1. Administrative Support: • Assist the Head Admin in all administrative functions and daily operations. • Draft and manage correspondence, circulars, reports, and documentation. • Maintain administrative records, files, and documents (digital and physical). • Schedule and coordinate meetings, appointments, and school events. 2. Coordination: • Coordinate with various departments (Transport, Civil, Medical, Canteen, Housekeeping, Security, etc.) and ensure task completion. • Act as a liaison between staff, vendors, parents, and external stakeholders. • Support implementation of decisions and directives issued by the Head Admin. 3. Vendor & Asset Management: • Assist in procurement of supplies and services under the direction of the Head Admin. • Maintain vendor records, quotations, contracts, and payment documentation. • Support inventory tracking and asset maintenance logs. 4. Communication & Follow-Up: • Maintain effective internal and external communication on behalf of the Admin Department. • Follow up on tasks assigned by the Head Admin to various stakeholders and ensure timely updates. • Handle minor grievances from parents or staff related to admin functions. 5. Documentation & Compliance: • Help in preparing reports for management or audits. • Ensure records related to school transport, civil works, maintenance, staff attendance, and safety protocols are up to date. • Support compliance with CBSE and government guidelines in coordination with the Head Admin. 6. Event & Facility Management: • Assist in planning logistics for school events, workshops, and functions. • Monitor upkeep of school premises, furniture, and infrastructure on a regular basis. Accountabilities: • Maintain confidentiality and integrity in administrative functions. • Ensure accuracy and timeliness in all tasks assigned by the Head Admin. • Maintain coordination across departments for operational efficiency. • Keep documentation organized and audit-ready at all times. • Highlight and escalate urgent or unresolved issues to the Head Admin promptly. • Represent the administration office professionally to all stakeholders. Required Skills: • Strong organizational and multitasking skills. • Excellent verbal and written communication. • Familiarity with school operations, ERP systems, and MS Office/Google Suite. • Ability to work under pressure and meet deadlines. • Proactive, detail-oriented, and discreet. Preferred Qualifications: • Bachelors degree in Administration/Management or equivalent. • 24 years of experience in a school or institutional administrative role.

You will be responsible for overseeing the functioning and maintenance of CCTV systems, as well as coordinating with vendors for troubleshooting and repairs. Additionally, you will maintain records of laptops and other IT equipment issued to employees, track inventory, and ensure proper allocation and retrieval during onboarding and offboarding processes. Your key responsibilities will also include preparing and managing onboarding kits for new hires, which may include laptops, stationery, ID cards, and other required materials. You will assist with day-to-day admin and IT operations, coordinate with vendors and service providers for maintenance and repairs, as well as support office operations, including procurement of supplies and facilities management. To qualify for this role, you should have a Bachelor's degree in any field and a minimum of 3 years of work experience in administration. Proficiency in Kannada is mandatory for this position. Additionally, you should possess strong organizational and multitasking skills, basic knowledge of IT systems and hardware management, attention to detail, and the ability to meet deadlines. Preference will be given to local candidates familiar with the area and its logistics.,

We are looking for a motivated HR Executive to manage recruitment, employee records, attendance, and basic HR operations for our business.

Job Brief Handle employee onboarding, ensuring a smooth transition for new hires. Assist in maintaining HR records and databases. Contribute to the organization of employee engagement activities. Support HR managers in various administrative tasks and projects. Must be proficient with Excel and MS Office software. Daily follow up with employees regarding attendance. Maintain employee database. Documentation. Responsibilities Handle employee engagement activities, grievances. Support HR managers in various administrative tasks and projects. Contribute to maintaining accurate HR records and databases. Participate in the organization of HR employee engagement activities, and admin tasks. Maintenance of the HR Records and Systems. Requirements and Skills Bachelors degree in Human Resources, Business, or a related field. Excellent communication and interpersonal skills. Basic knowledge of HR processes and employment laws. Detail-oriented with strong organizational abilities. Proficiency in MS Office and HR software.

Staff Managements & Descipline across ongoing sites and departments Recruitment & onboarding for site and office staff All Admin operations Complaince & Records Grievence Handling Vendor co ordination HR documentation,reports and management

As an Administration and IT Operations Coordinator at Blitz, you will play a crucial role in ensuring the seamless functioning of our office operations and IT infrastructure. Your responsibilities will include overseeing the maintenance of CCTV systems, coordinating with vendors for troubleshooting and repairs, and maintaining records of IT equipment issued to employees. You will be responsible for tracking inventory, ensuring proper allocation and retrieval of equipment during onboarding and offboarding processes, and preparing onboarding kits for new hires. Your role will also involve assisting with day-to-day admin tasks, coordinating with vendors and service providers for maintenance and repairs, and supporting office operations such as procurement of supplies and facilities management. To qualify for this position, you should hold a Bachelor's degree in any field and have a minimum of 3 years of work experience in administration. Proficiency in Kannada is mandatory for this role. Strong organizational and multitasking skills, basic knowledge of IT systems and hardware management, attention to detail, and the ability to meet deadlines are essential for success in this role. Additionally, being a local candidate familiar with the area and its logistics will be advantageous. Join Blitz to be a part of a dynamic team that is revolutionizing Same-Day Delivery for eCommerce brands and providing best-in-class experiences to customers. If you are passionate about administration, IT operations, and ensuring operational efficiency, we invite you to apply for this exciting opportunity.,

* Performing administrative duties(register/attendance/assets records) * Welcoming & assisting visitors in a friendly and professional manner * Monitoring office supplies & ordering replacements * Manage the housekeeping duties

Job Title: Administrative Executive Location: Sanpada, Navi Mumbai Employment Type: Full-Time About the Role: We are seeking a motivated and detail-oriented Administrative Executive to support day-to- day operations at our Head Office and assist with warehouse setups across locations. This role is ideal for someone who thrives in a fast-paced, impact-driven environment and is willing to take ownership of admin and facility functions. Key Responsibilities: Facility Management: Oversee office/warehouse maintenance (cleanliness, utilities, hygiene), housekeeping, CCTV, biometrics and basic repairs. Asset & Inventory: Maintain asset register (laptops, furniture, equipment) and manage stationery and office supply inventory. Vendor Coordination: Liaise with vendors for housekeeping, plumbing, security, AMC contracts, and repairs. Admin Operations: Handle travel bookings, courier dispatch, meeting arrangements, hotel/ flight ticket bookings and general office support. Expense Reporting: Making payment of office expenses and utilities, tracking and maintaining records admin-related expenses and coordinate with Finance for timely reporting. On-Ground Execution: Travel to support new warehouse setups and ensure smooth admin operations. Multi-City Coordination: Ensure smooth administrative coordination across all warehouse locations, supporting on-ground teams with guidance and materials. Warehouse Support: Assist in identifying warehouse locations, executing layout plans, and setting up infrastructure (furniture, utilities, CCTV, biometrics). Requirements: Graduate with 5+ years of admin or facility management experience. Strong coordination, multitasking, and organizational skills. Comfortable with MS Office and basic tech tools. Willingness to travel around India, as and when required. Proactive, resourceful, and capable of handling multiple responsibilities with minimal supervision. Strong interpersonal and organizational abilities. Why Join Us: Work in a purpose-driven, sustainability-focused company. Contribute to real-time growth and operational expansion. Be part of a collaborative and fast-moving team.

Hyderabad Telangana India. About The Role. As a CBRE Real Estate Manager, you will assist with managing the staff responsible for all functional aspects of a single property or portfolio of commercial, industrial, or retail properties for a client.. This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.. What You’ll Do. Provide formal supervision to employees.... Coordinate and manage the team's daily activities.... What You’ll Need:. Bachelor's Degree preferred with 3-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered. Real Estate License required. CPM or RPA professional designation or candidacy preferred.. Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention preferred.. Ability to guide the exchange of sensitive, complicated, and difficult information, convey performance expectations and handle problems.. Leadership skills to motivate team impact on quality, efficiency, and effectiveness of the job discipline and department.. In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.. Extensive organizational skills with a strong inquisitive mindset.. Advanced math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations. Requires advanced knowledge of financial terms and principles and ability to conduct advanced financial analysis.. Service line: Corporate Segment. Show more Show less

Job Summary: We are looking for a dedicated HR Executive with 2 to 3 years of experience in handling Employee State Insurance (ESI) and Provident Fund (PF) processes. The ideal candidate will assist in managing the HR operations, ensuring compliance with statutory regulations, and supporting the overall HR functions. Key Responsibilities: ESI & PF Management Payroll Management Employee Records Management Compliance HR Operations Employee Relations Reporting Qualifications & Skills: Bachelor's degree in Human Resources, Business Administration, or related field. 2 to 3 years of experience in HR with a focus on ESI and PF management. Strong knowledge of labor laws and statutory compliances related to ESI and PF. Proficiency in MS Office and HR software. Excellent communication and interpersonal skills. Strong attention to detail and organizational skills. Ability to handle sensitive and confidential information with discretion. Preferred Qualifications: Certification in HR management or labor laws. Experience in payroll processing and HR operations.

Roles and Responsibilities Daily management of Company assets, Parking Area, Pantry Canteen, and stationery. Planning of Monthly and annual maintenance activities. Conducting Audit and logistics arrangements. Day to Day administration activities and follow-ups. Set up workspace for the clients. Be accountable and take ownership of tasks until completed. Maintain databases for relevant activities. Perform basic clerical duties, monitor phone calls, company visitations, file maintenance, etc. Will ensure statutory compliance of the facility. Will be part of ERT team and take care of fire and safety systems. Vendor management and follow-up. Desired Candidate Profile 0-3 years' Experience Any Graduate Only male candidates are eligible to apply Candidate should be open to travel (if need arises)

POSITION Middle Office VP (Recon & Payments), Loans Servicing DEPARTMENT Operations LOCATION: Bangalore India Summary of Role The successful candidate will join Loan admin operations team within Apex Fund Services to help build and grow out loan servicing business. They will work alongside the local Middle Office Manager, helping to onboard systems, define processes and build a global team to service a new product. The Candidate The candidate will have a good working knowledge and experience working with CLOs, CDOs, Credit Funds and the different types of Loans. They will be driven and motivated to achieve excellence through hard work, good organization skills, excellent communication and attention to detail. Main Responsibilities: Cash/Position ReconciliationResponsibilities include, but are not limited to performing and coordinating a variety of reconciliation duties and tasks including Supervise, mentor and develop a team, fostering positive and collaborative work environment Collaborate with cross functional teams to resolve issues and provide insight into open items. Reviewing the daily reconciliation of cash transactions Reviewing daily reconciliation of Apex/Client positions Ensuring aged breaks (over 7 days) are addressed and escalated Processing and reconciling data in various systems Actively researching discrepancies with various agents and internal teams Preparing and ensuring all Reporting is issued within the required timeframes Preparing and assisting with various reports required by internal teams Approving cash wires/swift payment Other Responsibilities include, but are not limited to performing and coordinating a variety of reconciliation duties and tasks including Preparing & Review procedural documents Preparing daily/Monthly KPI / MIS reporting pack Support in Business enhancements and development Raising areas where operational efficiency can be improved Other duties as assigned by Management Qualifications, Skills and Experience: Degree in Accounting/Finance, or a relevant qualification Candidate should have 10+ years’ experience working in Loan Services Extensive knowledge of loans, Credit funds, Reconciliation Understanding or knowledge of various security types – Private Debt, Syndicated Loans, Bi-Lateral Loans, Understanding of Loan trade lifecycle Working knowledge of Solvas would be an added advantage Knowledge of Kyriba and/or Mendex application would be desirable Knowledge and experience with settlements including Clearpar Knowledge and understanding of securities and other financial instruments Computer proficiency with advanced knowledge of Microsoft Office Suite, familiarity with Solvas (CDO-Suite) preferred Role-Specific Competencies/ Skills: Strong communication and analytical skills Strong organisational skills Accurate and acute attention to detail Adaptability - able to change tasks quickly as business needs dictate Uses discretion when dealing with sensitive and confidential information Excellent oral and written communication skills and demonstrated ability to adapt communication style to audience Proven ability to prioritize responsibilities, manage time effectively and meet deadlines accordingly Self-motivated Punctuality DisclaimerUnsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

"Join the Wellness Revolution: Be a Part of Our Ayurveda Startup Team! Are you passionate about holistic health and wellness? If you're looking for a meaningful career in a startup that's making a real impact, we invite you to join us on our journey to bring the ancient wisdom of Ayurveda into the modern world. Key Responsibilities:Admin Operations Job Summary: Admin operations associate plays a crucial role in connecting with agents ,brokers,vendors. This position requires excellent communication skills, visiting different sites and the ability to drive & close the lead effectively. Key Responsibilities:Relevant Experience Interaction & Coordination with different brokers, agents, vendors, negotiating contract & agreements Should have knowledge in Clinic Sourcing or office sites, clinic setup & monitoring the whole setup end to end. Oversee office Supplies inventory & place orders as necessary. Qualifications: High school diploma or equivalent; a degree in a relevant field is a plus. Previous experience in handling Admin & Operations is preferred. Excellent communication and interpersonal skills. Empathetic and patient-focused approach. Strong problem-solving and persuasion skills. Conversant in Hindi, English, Marathi.

Implementation of Bylaws Communicate effectively with members, local authorities, vendors Maintenance of property and equipments Supervising staff at prop Ensure legal and accounting compliances Maintain MOM, Notices and complaints Track all projects Required Candidate profile 10+ years of Experience Should know Marathi Self-driven, Excellent verbal and written English language skills Negotiation skills to deal with multiple on-going projects Courteous and mature behavior.

Company Description HOF FURNITURE SYSTEM PRIVATE LIMITED is an Furniture manufacturing company based out of Gujarat, India. The company specializes in manufacturing and supplying furniture and interior design products to various industries. HOF has several retail outlets and a strong online presence that caters to a wide range of customers from across the country. Role Description This is a full-time role as a Human Resources Administrator at Hof Furniture Pvt Ltd. The Human Resources Administrator will be responsible for assisting with various HR tasks, including recruitment and onboarding, employee benefits administration, employee relations, and maintaining HR records. This is a hybrid role, located in Ahmedabad with flexibility for some remote work. Qualifications Previous experience in HR administration or a related field Knowledge of HR policies, procedures, and legal requirements Excellent interpersonal and communication skills Strong attention to detail and organizational skills Proficiency in HR software and Microsoft Office Suite Ability to handle confidential information with discretion Bachelor's degree in Human Resources or a related field is preferred HR certification is a plus Apply on hr1@hofindia.com or on 7383751906

Facility Management: Responsibility for office administration, maintenance, and upkeep of facilities, ensuring a safe and productive work environment. Managing housekeeping staff and making sure of the cleanliness and timely maintenance of office premises and equipment. Managing office facilities including (water, tea, coffee, and related pantry facilities). Managing IT infrastructure facility including internet connectivity, and computer hardware. Management of the storage room and its tidiness. Management of desk allocation to employees. Management of appropriate cooling of office premises. Managing office supplies and maintaining optimum office inventory. Management of asset allocation to employees, its records, and hand-over. Facility management during guest visits and various organization events. Managing office premise security (entry-exit, timely opening, and closing of the office, access to key office areas). Manage and coordinate all activities related to office building (rent and electricity bill payment, agreement renewal, common facilities). Support to HR function: Providing facility admin support for HR function Assist in the onboarding and off-boarding process for employees. Coordinate with HR for employee engagement activities. Vendor management: Ensuring smooth operations of various facility vendors Maintain relationships with various facility suppliers and vendors (Housekeeping, pantry services, electricity, equipment maintenance, etc.) Negotiate contracts and ensure timely delivery of goods and services. Monitor vendor performance and address any issues. Financial administration: Ensure optimum utilization of office administration budget Oversee office expenses and budget management and optimization. Process admin and operations related invoices and manage petty cash. Ensure accurate record-keeping for financial transactions. Documentation & record keeping: Maintaining accurate and up-to-date records and documents related to admin and operations. Handling correspondence, filing systems, and data management. Admin & operations processes: Lead the adoption of IT tools and digital transformation initiatives to streamline operational processes and enhance efficiency. Infrastructure Expansion: Plan and execute infrastructure expansion projects, including office setup, renovations, and relocations. Travel & Visa: Manage travel arrangements, visa processing, and logistics for employees and visitors. Requirements Retired Ex Service Personnel: We welcome applications from retired defense personnel with relevant experience. Desired skills and requirements: Attention to the detailing Very high integrity / morals Willingness to go on the ground and do / get the work done High level of ownership OK with the local travel if needed Passionate about admin role Great with people management Great in negotiation Interested can apply : email : hr2@eaglesoftware.in / 7550186111

MIS & Reporting system, Purchase & Vendor management, Store & Inventory, Building maintenance & contract renewals, staff attendance, General accounts, database & records keeping, Housekeeping & security agencies, register & files, back office work.

About the Role: We are seeking a Proactive Office Administrator to support the smooth functioning of our corporate operations. This role involves overseeing daily office tasks, vendor coordination, procurement, event setup, and cross-departmental support. The ideal candidate is detail-oriented, highly disciplined, and demonstrates a strong sense of ownership and integrity. As an integral part of the administration team, you will ensure that business operations are well-organized and run efficiently in a dynamic work environment. Key Responsibilities: Administrative Operations: Provide end-to-end support in office administration including documentation, procurement, and daily operational tasks. Event & Facility Management: Assist in planning, organizing, and managing events and facility requirements, including logistics and vendor coordination. Procurement & Purchase Oversight: Manage procurement activities, vendor interactions, and timely purchasing of office and project-related supplies. Time Discipline & Professional Conduct: Uphold punctuality, honesty, and a "lead by example" attitude in all work assignments. Cross-functional Collaboration: Coordinate and liaise with internal departments such as HR, IT, Finance, and external vendors for operational needs. MIS & Reporting: Prepare daily, weekly, and monthly reports, including MIS dashboards for department tracking and performance metrics. Vendor & Asset Management: Oversee housekeeping, security, store, and asset management to ensure upkeep and accountability. ERP & Office Tools: Operate office management systems, ERP platforms, and MS Office tools for seamless workflow execution. Communication & Coordination: Act as the point of contact for internal teams and external vendors, maintaining clear and professional communication. Team Assistance & Leadership Support: Support administration team members and provide backup coverage and coordination in absence of peers or leads. Preferred Candidate Profile: Experience: 2 to 7 years in an office administration, operations, or executive assistant role within a corporate setting. Educational Qualification: Bachelors degree in Office Administration, Business Management, or a related field. Secretarial qualifications are a plus. Communication Skills: Strong verbal and written communication skills with the ability to interact confidently with all stakeholders. Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain high levels of accuracy and follow-through. Leadership & Initiative: Self-motivated with a proactive mindset and capable of taking ownership of tasks independently. Technology Proficiency: Proficient in MS Office Suite (Excel, Word, PowerPoint) and familiar with ERP or office management software. Professional Conduct: Demonstrates high integrity, punctuality, and the ability to lead by example. Multitasking & Adaptability: Comfortable working in a fast-paced environment with flexibility in work hours and responsibilities. Knowledge of Admin Functions: Familiar with housekeeping, security, asset tracking, vendor management, and store handling. Team Orientation: Willing to assist across functions and contribute to team success with a collaborative attitude.

locationsBangalore Fortune Summit time typeFull time posted onPosted 2 Days Ago time left to applyEnd DateMay 16, 2025 (10 days left to apply) job requisition idJR-0009593 POSITION Middle Office VP (Recon & Payments), Loans Servicing DEPARTMENT Operations LOCATION: Bangalore/Pune, India Summary of Role The successful candidate will join Loan admin operations team within Apex Fund Services to help build and grow out loan servicing business. They will work alongside the local Middle Office Manager, helping to onboard systems, define processes and build a global team to service a new product. The Candidate The candidate will have a good working knowledge and experience working with CLOs, CDOs, Credit Funds and the different types of Loans. They will be driven and motivated to achieve excellence through hard work, good organization skills, excellent communication and attention to detail. Main Responsibilities: Cash/Position ReconciliationResponsibilities include, but are not limited to performing and coordinating a variety of reconciliation duties and tasks including Supervise, mentor and develop a team, fostering positive and collaborative work environment Collaborate with cross functional teams to resolve issues and provide insight into open items. Reviewing the daily reconciliation of cash transactions Reviewing daily reconciliation of Apex/Client positions Ensuring aged breaks (over 7 days) are addressed and escalated Processing and reconciling data in various systems Actively researching discrepancies with various agents and internal teams Preparing and ensuring all Reporting is issued within the required timeframes Preparing and assisting with various reports required by internal teams Approving cash wires/swift payment Other Responsibilities include, but are not limited to performing and coordinating a variety of reconciliation duties and tasks including Preparing & Review procedural documents Preparing daily/Monthly KPI / MIS reporting pack Support in Business enhancements and development Raising areas where operational efficiency can be improved Other duties as assigned by Management Qualifications, Skills and Experience: Degree in Accounting/Finance, or a relevant qualification Candidate should have 10+ years experience working in Loan Services Extensive knowledge of loans, Credit funds, Reconciliation Understanding or knowledge of various security types Private Debt, Syndicated Loans, Bi-Lateral Loans, Understanding of Loan trade lifecycle Working knowledge of Solvas would be an added advantage Knowledge of Kyriba and/or Mendex application would be desirable Knowledge and experience with settlements including Clearpar Knowledge and understanding of securities and other financial instruments Computer proficiency with advanced knowledge of Microsoft Office Suite, familiarity with Solvas (CDO-Suite) preferred Role-Specific Competencies/ Skills: Strong communication and analytical skills Strong organisational skills Accurate and acute attention to detail Adaptability - able to change tasks quickly as business needs dictate Uses discretion when dealing with sensitive and confidential information Excellent oral and written communication skills and demonstrated ability to adapt communication style to audience Proven ability to prioritize responsibilities, manage time effectively and meet deadlines accordingly Self-motivated Punctuality DisclaimerUnsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.