Office Coordinator

We are seeking a highly organized, proactive, and accountable Office Coordinator to be the operational backbone of our office. This pivotal role involves managing daily administrative functions, ensuring smooth communication channels, and supporting the team to maintain high levels of productivity. The ideal candidate will thrive in a fast- paced environment, possess exceptional coordination skills, and demonstrate unwavering responsibility in all tasks.

Key Responsibilities & Duties

Office Operations Management:

o Oversee and coordinate all day-to-day administrative functions to ensure efficient office workflow.

o Manage office supplies inventory, placing orders as needed, and ensuring cost-effectiveness.

o Maintain a tidy and organized office environment, facilitating a productive workspace.

o Handle incoming and outgoing mail, couriers, and deliveries.

Communication & Correspondence:

o Act as the primary point of contact for internal and external communications, including phone calls and emails.

o Draft, proofread, and send professional emails and other written correspondence.

o Filter and prioritize communications, ensuring urgent matters are addressed promptly.

o Maintain effective communication channels between different departments, clients, and vendors.

Coordination & Support:

o Coordinate meetings, appointments, and travel arrangements as required.

o Assist in preparing presentations, reports, and other documents.

o Support various departments (e.g., Sales, Operations, Accounts) with administrative tasks to ensure seamless inter-departmental operations.

o Manage and update company databases and filing systems (physical and digital).

Accountability & Pressure Management:

o Take full ownership and accountability for all assigned tasks, ensuring accuracy and timely completion.

o Prioritize effectively and manage multiple tasks simultaneously, maintaining composure and efficiency under pressure.

o Proactively identify and resolve administrative issues, demonstrating strong problem-solving skills.

o Ensure compliance with company policies and procedures.

Essential Skills & Qualifications

Experience: Proven experience (e.g., 2-5 years) in an office coordination, administration, or similar role, preferably within the logistics, freight forwarding, or a fast-paced corporate environment.

Computer Proficiency: Advanced knowledge of computer operations, including MS Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office software and digital tools.

Communication Skills: Exceptional command of both spoken and written English, with clarity, professionalism, and conciseness in all interactions.

Organizational Acumen: Superior organizational skills, meticulous attention to detail, and a structured approach to managing tasks and information.

Proximity to Office: Residing near the office location is highly preferred for efficient daily commute and responsiveness.

Adaptability & Resilience: Ability to work effectively under pressure, adapt to changing priorities, and maintain a positive attitude.

Core Values: Demonstrates high levels of accountability, responsibility, integrity, and a proactive work ethic.

Salary

₹20,000 - ₹35,000 per month, commensurate with experience and qualifications.

Contact - 9910965244

Thanks

Job Type: Full-time

Pay: ₹20,500.00 - ₹35,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Experience:

• • Office Operations Management: 3 years (Preferred)
• • Communication & Correspondence:: 3 years (Preferred)
• • Coordination & Support: 3 years (Preferred)
• • Accountability & Pressure Management: 3 years (Preferred)

Language:

• English (Preferred)

Work Location: In person