Office Assistant - Male

• Raise purchase orders in the absence of Purchase Executive & Stores Supervisor.
• Create Goods Receipt Notes (GRN) against invoices in the software, issue items to the concerned department, and charge them to the patient (in the absence of Purchase Executive & Stores Supervisor).
• Cross-check stock of narcotic drugs in all departments under the guidance of the Clinical Pharmacist.
• Report narcotic drug stock utilization status from all departments to the Stores Supervisor under the guidance of the Clinical Pharmacist.
• Physically accept goods from vendors and cross-verify items with purchase orders and challans at the time of delivery.
• Certify vendor invoices after complete inward of goods and forward for GRN preparation.
• Organize goods in the store using FIFO method.
• Check consumable stock, raise indents, and follow up with Purchase Executive/Stores Supervisor for purchase orders.
• Issue and organize goods requested by user departments (both physically & in software), ensuring authorization by Stores Supervisor/Executive-Purchase. Maintain proper records in the issue register.
• Report acceptance, shortages, or discrepancies in goods supplied by vendors to the Stores Supervisor and maintain records for quality indicators.
• Coordinate with Maintenance/Biomedical/IT departments for acceptance of goods received against purchase orders.
• Maintain records of all documents submitted to Finance for vendor advance payments, linked to approved purchase orders.
• Track idle/unused stock in the stores.
• Maintain purchase invoices department-wise, process them monthly, and submit to Executive-Purchase for scrutiny and onward submission to Manager-Purchase.
• Coordinate with staff & vendors for scrap disposal, and report statistics to Stores Supervisor for challan generation.
• Assist in quarterly stock verification of all departments, sub-stores, and central stores in coordination with Stores Supervisor & Executive-Purchase.

Job Type: Full-time

Pay: ₹16,000.00 - ₹20,000.00 per month

Work Location: In person