Office Administrator

Role & responsibilities

1. Oversee and manage daily office operations including facilities management and supplies
2. Serve as the first point of contact for internal and external stakeholders3. Maintain company records, files, and databases with accuracy and confidentiality4. Coordinate and schedule meetings, appointments, and company events5. Assist in basic accounting tasks like invoice processing, expense reports, and petty cash management6. Manage document handling including preparation and notarization7. Handle correspondence, emails, and calls promptly and professionally8. Ensure compliance with company policies and applicable laws and regulations9. Liaise with vendors, service providers, and landlord as needed10. Prepare reports, presentations, and documentation for management.

Preferred candidate profile

1. Hold a bachelor's degree in Business Administration, Management, or a related field (preferred)
2. Have strong knowledge of office management systems and procedures3. Possess excellent written and verbal communication skills4. Demonstrate proficiency in MS Office including Word, Excel, PowerPoint, and Outlook5. Preferably be familiar with project management or ERP tools6. Maintain a high level of discretion and confidentiality7. Be able to work independently and as part of a team8. Exhibit exceptional time management and multitasking skills