Office Administrator

Experience: 2–4 Years

Key Responsibilities:

Office Administration & Operations

• Oversee daily office operations, ensuring all facilities are functional and well-maintained.
• Manage office opening and closing routines, including generator (DG) operation and power backup readiness.
• Schedule and monitor maintenance, repairs, and annual service contracts (AMCs).
• Manage petty cash and maintain accurate expense and invoice records.
• Submit all bills and supporting documents to the accounts team for reconciliation.
• Maintain strong relationships with vendors — negotiate terms, pricing, and service quality.
• Source and evaluate new vendors for cost and quality optimization.
• Maintain inventory of office supplies, pantry items, and consumables — ensure timely replenishment.
• Supervise housekeeping staff to maintain a clean, organized, and safe office environment.
• Support other departments in organizing internal and external events, meetings, conferences, and travel logistics.
• Coordinate logistics, materials, and on-site assistance during events or meetings.
• Ensure outsourced services are completed on time, within budget, and at desired quality levels.

Asset & IT Management

• Maintain accurate records of all office and IT assets; manage allocation and movement of equipment.
• Conduct periodic audits to prevent loss or misuse of assets.
• Oversee repair, maintenance, and replacement of IT equipment such as laptops, routers, and printers.
• Provide first-level IT support for PCs, LAN/Wi-Fi, Internet, and other hardware issues.
• Coordinate with IT vendors for timely troubleshooting and service renewals.

Vendor & Financial Coordination

• Follow up with clients or vendors for payments and renewals.
• Track and manage contracts, invoices, and due dates.
• Support cost-control and budgeting for office administration activities.

Skills & Competencies:

• Proven experience in office administration and facility management.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent English communication and email writing skills.
• Strong organizational and coordination skills.
• Vendor management and negotiation expertise.
• Basic IT and troubleshooting knowledge.
• Analytical thinking and attention to detail.
• Good documentation and record-keeping ability.
• Professional demeanour and problem-solving attitude.

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Paid sick time
• Provident Fund