Office Administrator

The Office Administrator Intern is a contract position for a minimum of 6 months. You will be responsible for supporting our office & its personnel in Bengaluru. The role is in-office and requires you to be physically present on-site 5 days per week. Your primary responsibilities and duties will include answering all incoming phone calls and redirecting them as necessary, processing incoming/outgoing mail and deliveries, planning and executing events within the office in partnership with other stakeholders including HR, People Experience, and department leaders. You will also be managing the access control system software, keeping the office/kitchen tidy and stocked, assisting in and completing preparation for meetings, both virtual and in-person, greeting and registering all visitors to the office, managing employee gifting for life events (marriages, birth of children, etc.), coordinating food deliveries during leaders site visits, and other duties as assigned. This role supports the office and its occupants, and flexibility is required. Key Skills required for this role include proficiency with MS Outlook, Word, OneNote, PowerPoint, Excel, Slack, and other cloud-based applications, event planning, proficiency in booking travel online, and strong organizational skills. Key Competencies needed for this role include a positive attitude as you will be the face of the office, the ability to process and respond to a high volume of email, instant messages, and phone calls, a bias for action without the prompting of leadership, and the ability to effectively prioritize projects and tasks to ensure all initiatives are kept moving forward on the committed schedule. Minimum Qualifications for this role include 1+ years of experience in a similar position. Preferred Qualifications include experience managing an access control platform, strong knowledge of building systems including mechanical, electrical, & plumbing, knowledge of typical means & methods of construction, and knowledge of the principals of scheduling and Gantt charts. Environment and Physical Demands: Work is primarily sedentary in nature and can be executed in sitting or standing positions in an office environment. It requires the ability to utilize technology related to using a keyboard, verbal communication, and work with device screens which require visual acuity. If located in a company office, it often requires the mobility to physically navigate the space. In the event of business travel, mobility sufficient to utilize public and private transport and navigate to essential locations. It may include moving or lifting of 25 pounds or less (e.g., office chair, reams of paper). Travel Requirements: No travel required. Security Requirements: Conduct duties and responsibilities in accordance with AWNs Information Security policies, standards, processes, and controls to protect the confidentiality, integrity, and availability of AWN business information. Each successful candidate will be required to pass a criminal background check and an employment verification as a condition of employment.,