Office Administrative Assistant

TLF Tigde Law Firm is a progressive legal services firm committed to delivering excellence, innovation and client-focused solutions across a broad spectrum of legal practice areas. We pride ourselves on a collaborative work environment, high ethical standards and operational efficiency.

Role Overview:
You will play a pivotal role in ensuring smooth day-to-day administrative operations, workflow coordination, and operational efficiency across the firm. The role requires strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced legal environment.

Key Responsibilities:

Administrative & Office Management

• Oversee daily office operations, ensuring smooth functioning of all administrative activities.
• Maintain office supplies inventory, coordinate with vendors, and manage procurement processes.
• Maintain organized filing systems (physical and digital) for firm documentation, contracts, and case files.
• Coordinate facility management, housekeeping, and IT support requirements.

Operations & Workflow Management

• Support in planning, coordinating, and executing firm-wide operational initiatives.
• Liaise between departments to streamline processes and ensure timely completion of tasks.
• Track, monitor, and report on project timelines, case progress, and operational performance metrics.
• Assist in developing and implementing process improvement strategies.

Client Coordination & Communication

• Serve as a point of contact for client communications related to administrative matters.
• Coordinate client meetings, appointments, and events.
• Maintain a high standard of professional and courteous communication with clients and stakeholders.

Financial & Compliance Support

• Assist in preparing operational budgets, expense tracking, and petty cash management.
• Coordinate with accounting and legal compliance teams to ensure timely reporting and statutory compliance.
• Support billing, invoicing, and payment follow-up processes.

HR & Staff Coordination

• Assist in recruitment coordination, onboarding, and staff engagement activities.
• Maintain employee records and ensure adherence to HR policies.
• Support in training coordination and professional development initiatives.

Qualifications & Requirements:

• MBA / MMS / M.Com in Business Management, Operations or related field.
• Excellent verbal and written communication skills in English, Marathi and Hindi.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• High attention to detail, problem-solving mindset and ability to work independently.
• Professional demeanor with strong interpersonal skills.
• Must Have personal laptop

Experience

• 1–3 years of relevant experience in administration, operations, or office management, preferably in a professional services or legal environment.

Other Requirements:

• Strong work ethics, confidentiality and discretion in handling sensitive information.
• Ability to adapt to changing priorities in a fast-paced work setting.
• Willingness to work extended hours when necessary to meet deadlines.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Work Location: In person