Office Administration Assistant

Job Title: Office Administrative Assistant

Location: Dadar, Mumbai
Employment Type: Full-Time
Reports To: Office Manager/ Managing Director

Job Overview:

We are seeking a proactive and detail-oriented Office Administrative Assistant to support our day-to-day office operations. The ideal candidate will assist with general administrative functions, monitor attendance, manage employee salary-related records, and support the HR department in communication, record-keeping, and organizational tasks. This role is key in ensuring smooth office workflows and maintaining an efficient and welcoming office environment.

Key Responsibilities:
Administrative Support:

• Answer and direct phone calls; manage emails and incoming/outgoing mail.
• Schedule and coordinate meetings, appointments, and conference calls.
• Maintain and update physical and digital filing systems.
• Order office supplies and manage inventory.
• Greet and assist visitors; maintain a tidy and professional reception area.
• Provide general support to staff as needed.

Attendance & HR Support:

• Monitor and maintain employee attendance records.
• Assist in preparing and maintaining salary expense reports and documentation.
• Support HR functions including onboarding/offboarding, internal communication, document management, and compliance tracking.
• Help coordinate staff events, internal notices, and training logistics.

Qualifications:

• Education: Graduate degree or High School Diploma (in any specialization).
• Experience: Prior experience in an administrative or HR support role is an advantage.

Essential Skills:

• Computer Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Communication: Excellent verbal and written communication skills.
• Organization: Strong time management and multitasking abilities.
• Attention to Detail: Accuracy in documentation and data entry.
• Confidentiality: Discretion in handling sensitive and confidential information.
• Problem-Solving: Ability to anticipate and resolve operational issues efficiently.
• Adaptability: Comfortable in a dynamic environment; open to learning new tools and systems.

Preferred Skills (Bonus):

• Leadership capabilities for future supervisory responsibilities.
• Familiarity with HRMS systems or industry-specific tools.
• Basic understanding of payroll processes or financial documentation.

Why Join Us?

You will be part of a collaborative and growing team where your contribution helps improve overall organizational effectiveness. This role is ideal for individuals who take initiative, enjoy structured work, and are passionate about supporting teams.

To apply, send your resume to [email protected] with the subject line “Office Admin Assistant – [Your Name]”.

Job Type: Full-time

Pay: Up to ₹20,000.00 per month

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Ability to commute/relocate:

• Prabhadevi, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Education:

• Higher Secondary(12th Pass) (Required)

Experience:

• Office management: 1 year (Preferred)

Language:

• English (Required)

Work Location: In person

Expected Start Date: 05/07/2025