Office Admin Intern

office operations, basic accounting tasks, HR coordination, documentation management, and appointment scheduling for the CEO

2. Key Responsibilities (Detailed)

A. Office Administration

• Manage daily office operations including stationery, supplies, housekeeping, and vendor coordination.
  
• Maintain organized filing systems (physical and digital) for invoices, HR files, contracts, and reports.
  
• Handle front-desk duties: greeting visitors, managing calls, and maintaining the reception area.
  
• Coordinate meetings, prepare meeting rooms, set up equipment, and ensure smooth logistics.
  
• Draft letters, emails, and basic office communication as required.
  
• Manage courier services, incoming/outgoing mail, and document dispatch.
  

B. Accounts & Finance Support

• Assist with data entry for invoices, receipts, and payments into accounting spreadsheets/software.
  
• Help prepare basic financial statements, expense sheets, and reimbursement documents.
  
• Maintain petty cash records and support monthly expense reconciliation.
  
• Follow up with vendors for invoice submissions and payment confirmations.
  
• Support the accounts department during audits with document organization.
  

C. Human Resources (HR) Assistance

• Maintain attendance records, employee leave trackers, and HR documentation.
  
• Assist with recruitment: posting job ads, screening profiles, scheduling interviews, coordinating with candidates.
  
• Support onboarding: collecting documents, preparing employee files, issuing ID cards, and assisting in orientation.
  
• Help draft HR documents such as offer letters, appointment letters, and HR notices.
  
• Assist in planning and coordinating training, workshops, and employee engagement activities.
  
• Ensure all employee data remains confidential and secure.
  

D. CEO Appointment Setting & Executive Support

• Manage, update, and organize the CEOs daily calendar and schedules.
  
• Schedule and confirm appointments with customers, advisors, investors, and internal leaders.
  
• Arrange travel, accommodation, and meeting arrangements when required.
  
• Send reminders, follow-ups, and provide a daily schedule briefing to the CEO.
  
• Prepare meeting notes, collect updates from departments, and track action items.
  
• Handle communication on CEO's behalf with utmost professionalism and confidentiality.
  

E. Reporting & Documentation

• Prepare daily/weekly administrative reports and task trackers.
  
• Maintain updated records for Accounts, HR, and Office Admin.
  
• Assist in preparing presentations, proposals, and internal reports for leadership.
  
• Ensure accurate documentation for compliance and audit purposes.
  

3. Skills & Qualifications

• Pursuing or recently completed a Bachelor’s degree in

  Commerce, Business Administration, HR, Finance

  , or similar field.
• Strong communication skills in English (written & verbal).
  
• Good command over MS Office (Excel, Word, PowerPoint) and Google Workspace.
  
• Ability to multitask, prioritize, and manage time effectively.
  
• High level of professionalism, confidentiality, and attention to detail.
  
• Proactive, disciplined, and eager to learn corporate operations.
  

4. Learning Outcomes

By the end of the internship, the candidate will gain hands-on experience in:

• Core office administration and operations.
  
• Basic accounting workflows and finance coordination.
  
• HR processes including hiring, onboarding, and employee management.
  
• Executive assistance and leadership support.
  
• Calendar management, communication etiquette, and professional documentation.
  
• Corporate culture, teamwork, and project coordination.
  

5. Benefits

• Internship Certificate upon completion.
  
• Exposure to multiple departments (Admin, HR, Accounts, CEO Office).
  
• Opportunity for full-time placement based on performance.
  
• Mentorship directly from senior team members and leadership.
  
• Professional skill-building and career development guidance.

  Role & responsibilities

Preferred candidate profile