Office Admin Executive (Office Experience)

Role & responsibilities

This is an exciting role and would entail you to

1. Daily Operations

• Manage day-to-day administrative activities, including food ordering, procurement of office supplies, and addressing operational requirements.
• Oversee office infrastructure maintenance; coordinate with building management to uphold hygiene and safety standards.
• Maintain accurate records related to office operations and generate regular operational reports.

2. Transport Management

• Administer end-to-end employee transport services, including granting and revoking access to company-approved platforms (e.g., OLA, Uber, etc).
• Manage employee transport profiles, club routes efficiently, and validate daily transport schedules.
• Conduct periodic vehicle audits to monitor service quality and ensure compliance with safety protocols.

3. Event Coordination

• Liaise with vendors to arrange event decorations and ensure alignment with company standards.
• Coordinate the provision of special food menus and support HR in delivering employee engagement programs and organizational events.

4. New Joiner Support

• Facilitate onboarding by issuing access cards/IDs, distributing joining kits, and maintaining adequate stock.
• Support new employees with daily tasks related to admin, and resolution of basic operational queries.

5. Vendor Coordination

• Establish and maintain effective working relationships with suppliers and service providers.
• Regularly assess vendor performance, ensuring fulfilment of contractual obligations and adherence to company quality standards.

6. New Vendor Onboarding

• Identify and onboard alternate vendors to mitigate service disruptions.
• Collect, verify, and upload vendor documentation onto the specified internal portal.
• Negotiate contract terms and pricing to ensure competitive rates without compromising service quality.

Preferred candidate profile

Good-to-Have Skills & Experience

• Bachelors degree in business administration, Operations, or related field (preferred).
• Proven experience in office administration, transport management, or facilities operations.
• Strong organizational and multitasking abilities.
• Excellent communication and negotiation skills.
• Proficiency with MS Office and facility management tools.
• Attention to detail and commitment to maintaining high operational standards.