Marketing Operations Specialist

We are looking for a highly organised and motivated Budget Operations Specialist to join our Marketing Operations team. This entry-level role is ideal for someone looking to start a career in financial operations within a dynamic marketing environment. You will be responsible for supporting day-to-day budget management activities, including processing purchase orders (POs), updating sourcing contracts, and maintaining accurate financial records across marketing cost centres.

This is a foundational role that offers exposure to budgeting processes, financial systems, and cross-functional collaboration with procurement, finance, and marketing teams.

Key Responsibilities:

• Purchase Order Management:

  • Accurately enter and track marketing-related POs in financial systems.
  • Ensure POs are aligned with approved budgets and sourcing contracts.
  • Monitor PO status and follow up on approvals and vendor queries.

• Contract & Vendor Support:

  • Assist in updating and maintaining sourcing contracts and vendor records.
  • Coordinate with procurement and legal teams to ensure compliance and documentation accuracy.

• Budget Tracking & Reporting:

  • Support monthly budget reconciliation and spend tracking across marketing cost centres.
  • Help maintain budget trackers and dashboards for internal reporting.
  • Flag discrepancies and assist in resolving budget variances.

• Administrative & System Support:

  • Maintain accurate records of financial transactions and documentation.
  • Assist in onboarding new vendors into financial systems.
  • Support the team in preparing documentation for audits and reviews.

• Cross-Functional Collaboration:

  • Work closely with marketing managers, finance, and procurement to ensure smooth budget operations.
  • Participate in team meetings and contribute to process improvement initiatives.

Requirements:

• Strong attention to detail and organisational skills.
• Basic understanding of budgeting and financial processes.
• Proficiency in Microsoft Excel and familiarity with financial systems (e.g., SAP, Oracle, Coupa) is a plus.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Eagerness to learn and grow within a fast-paced marketing environment.

What We Offer:

• A supportive team environment with mentorship and training.
• Exposure to marketing finance and operations in a global organisation.
• Opportunities for career development and progression.

Join our winning team today. Together, we'll accelerate the real-life impact of tomorrow's science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.

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