Managing Director’s Personal Secretary

Job Description: Managing Director’s Personal Secretary

Position Title: Personal Secretary to the Managing Director
Location: Sector 142 Noida
Employment Type: Full-time
Reports To: Managing Director

Overview

We are seeking a well-organized, professional, and proactive Personal Secretary to support the Managing Director. The ideal candidate must have excellent English communication skills, strong multitasking abilities, and the capability to manage highly confidential information with complete discretion.

Male and female candidates are welcome to apply.
Male candidates from South India will be considered an added advantage (due to language and communication preferences).

Key Responsibilities

• Manage the Managing Director’s daily schedule, appointments, and travel arrangements.
• Handle emails, phone calls, and all correspondence on behalf of the Managing Director.
• Prepare confidential reports, presentations, meeting minutes, and documentation.
• Maintain organized and secure filing systems, both digital and physical.
• Coordinate internal and external meetings, ensuring all logistics, materials, and follow-ups are handled efficiently.
• Act as a professional liaison between the Managing Director and staff, clients, and external partners.
• Ensure strict confidentiality in all matters related to the MD’s office.
• Track deadlines, reminders, and priorities to support the MD’s workflow.
• Assist with general administrative and office coordination tasks as needed.

Requirements

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Proven experience as a Personal Secretary, Executive Assistant, or a similar administrative role.
• Excellent English communication skills (spoken and written).
• Strong sense of discretion and ability to handle sensitive and confidential information.
• Exceptional organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other office productivity tools.
• Professional demeanor, strong interpersonal skills, and attention to detail.
• Ability to work under pressure, manage multiple tasks, and meet strict deadlines.

Preferred Qualifications

• Experience working with senior executives or top management.
• Strong knowledge of corporate communication, etiquette, and professional protocols.

Job Type: Full-time

Pay: ₹14,000.27 - ₹56,511.72 per month

Work Location: In person