Manager - Maintenance

Job Role & Responsibilities: -

• This position supports the Management in maintaining the property assets to the highest level by providing direction and supervision to the staff, monitoring various aspects of the day-to-day operations, preparing reports related to department operations, assisting in staffing, training, evaluating performance, monitoring all PM programs for property and undertaking any project works for facility improvement / enhancement.

Responsibilities:

• Supervising maintenance staff: Responsible for managing a team of maintenance personnel, assigning tasks, and ensuring that all work is completed on time and to the required standards
• Conducting regular inspections: Perform routine inspections of the campus facilities to identify any maintenance issues or safety hazards. This includes checking plumbing systems, electrical systems, HVAC units, STP, ETP, HT & LT and all other equipment & also facilitate inspections, audits, and certifications conducted by government agencies
• Responding to maintenance requests: Handling incoming maintenance requests from Students, Faculty, Staff or other departments. Prioritizing these requests based on urgency and allocate resources accordingly and assist engineers in diagnosis of problems related to equipment malfunction
• Planning and scheduling preventative maintenance: Developing and implementing a preventive maintenance program to ensure that all equipment and systems are regularly serviced and maintained to prevent breakdowns and costly repairs
• Managing maintenance budget: Responsible for preparation, analysis and tracking expenses related to maintenance operations and managing the maintenance budget effectively. Working with vendors and suppliers to negotiate contracts and ensure cost-effective solutions. Review / Maintain daily payroll report / records maintaining labor cost also within established budgetary guidelines
• Ordering and inventory management: Overseeing the procurement of maintenance supplies and equipment, ensuring that inventory levels are maintained and that necessary items are always available
• Training and development: Providing training and guidance to maintenance staff, ensuring that they have the necessary skills and knowledge to perform their tasks effectively and safely
• Liaising with other departments: Collaborating with other departments for maintenance activities and minimizing disruption to the users & attend all required meetings to keep abreast of on campus activities / events and maintain communications with other departments within the campus
• Facilities projects: Collaborating with projects / procurement departments for small facilities project activities and minimizing disruption to the users, attend all required meetings & coordination with all stakeholders to keep abreast of project activities including BOQ, billing, HOTO and ensuring timely completion of project works without compromising on quality
• Compliances: Ensuring that all maintenance activities comply with health and safety regulations and also should be aware of all the compliances required for operations, maintenance and projects in a residential campus
• Maintaining records of maintenance activities, including work orders,
• inspections, and repairs. Also prepare reports on maintenance performance and present them to management
• Cost optimization: Finding ways to reduce operating costs & conserve energy
• Any other duties as assigned from time to time