Manager - Administration

Role & responsibilities

• Planning and allocation of work for all personnel of administration department and providing conducive work environment to achieve conformity of services.
• Monitoring and control of departmental work for its timely completion.
• Handling budgeting and financial tasks related to the administration department, including cost control and expense tracking.
• Developing and implementing administrative policies, procedures, and best practices to streamline operations and ensure compliance with company standards.
• Facilitating Internal and External Audits. Ensuring compliance to internal & external Audits of ISO, EHS, OHSAS & ISMS.
• Managing relationships with vendors and service providers, negotiating contracts, and evaluating vendor performance.
• Monitoring and review of departmental targets. Analysis and Corrective Actions for improvement.
• Periodical review of processes and procedures with a view to improve their effectiveness.
• Sending process performance reports and any other reports called for to the management at the laid down frequencies and as needed.
• Interaction and coordination with senior management & other departmental heads as and when needed.
• Ensuring safety of employees/visitors at IRS (HO) & providing necessary support for employees of survey stations and ensuring compliance to applicable legal, environmental and other requirements while rendering services.
• Planning the optimal purchase of material for smooth functioning of organizations administrative activities.
• Management of controlled documents distribution, modification and record keeping.
• Controlling Administration related outsourced (external service providers) activities.
• Planning & Execution for Maintenance, Upkeep, Repair, Renovation of Head office
• Ensure smooth functioning of all the utility, engineering equipments and overall upkeep which is in line with the company's corporate policy.
• To liaison with State /Central Govt. authorities for statutory inspections.