Management Trainee -Technical Administration

Position Title:

Job Summary:

As a Management Trainee in Technical Administration, you will undergo an intensive training program to gain a comprehensive understanding of the technical and administrative functions of the organization. This role is designed to prepare you for future leadership opportunities by equipping you with the skills to streamline processes, coordinate technical operations, and contribute to strategic planning and execution.

Key Responsibilities:

• Participate in structured training programs across various technical and administrative departments.
• Gain a strong understanding of operational workflows, technical processes, and administrative protocols.
• Assist in managing technical documentation, including reports, manuals, and standard operating procedures (SOPs).
• Coordinate with cross-functional teams to ensure timely execution of technical projects and initiatives.
• Support the preparation of technical presentations and reports for stakeholders.
• Oversee and streamline administrative functions such as scheduling, resource allocation, and procurement processes.
• Ensure compliance with organizational policies and industry standards in administrative tasks.
• Act as a liaison between technical, finance, purchase, admin, and HR teams to streamline operations.
• Facilitate communication and ensure alignment between departments for seamless workflow
• Assist in creating Work Orders (WO), Internal Requests (IR), Expense Reports (ER), and raising Request for Proposals (RFP).
• Support regular revenue tracking, Work-In-Progress (WIP) management, and inter-company postings.
• Ensure timely documentation and compliance with finance deadlines for monthly closures.
• Operate tools like Microsoft Dynamics, Diana, or other ERM/CRP systems for project management and operational tasks.
• Use Diana for creating Bill of Operations (BO), generating quotations, and uploading risk assessments.
• Coordinate department projects, track timelines, and manage resources effectively.
• Support time management activities and ensure adherence to schedules.
• Assist the purchasing team in vendor management, Purchase Order (PO) generation, and ensuring timely payments.
• Coordinate logistics, including hotel, flight, and taxi bookings for outdoor testing activities.
• Ensure smooth handling of client and HQ personnel visits, providing necessary support during their stay.
• Support quality management audits and ensure adherence to Standard Operating Procedures (SOPs).
• Coordinate import/export activities with headquarters, including handling ATA Carnet processes.
• Provide administrative support to the technical department, ensuring smooth operations.
• Assist with additional administrative tasks as required.
• Collect and analyse data to identify process improvement opportunities.
• Prepare detailed reports and dashboards to track technical and administrative performance metrics.
• Identify inefficiencies in current workflows and propose actionable solutions.
• Collaborate with teams to implement automation and technology-driven improvements

Qualifications and Skills:

• Education:

  Bachelor’s or master’s degree in [Business Administration or related field].

• Experience:

  0-2 years of experience in administrative or operational roles;
• familiarity with technical environments is a plus.

• Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Hands-on experience with tools like Microsoft Dynamics, ERM, and CRP tools.
• Knowledge of logistics and import/export processes is an advantage.

• Soft Skills:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proactive problem-solving approach and attention to detail.

Key Competencies:

• Ability to work collaboratively with cross-functional teams.
• Strong time management and prioritization skills.
• Adaptability to handle dynamic and fast-paced environments.

Key Competencies:

• Quick learner with adaptability to new environments.
• Proactive and self-motivated approach to challenges.
• Strategic and critical thinking abilities.
• Strong ethical standards and integrity.

Benefits:

• Structured career development and mentorship programs.
• Exposure to diverse technical and administrative projects.
• Opportunities for long-term growth