Liasioning Executive

Job Description

Solitaire is one of the leading organizations with its premium residential & commercial projects across Pune & Mumbai. We are hiring for Liaisoning executive for our Shivaji Nagar location . The Liaison Executive Project Manager will be responsible for efficiently managing all documentation, official correspondence, and file maintenance required for government approvals, project compliance, and internal coordination. This role is pivotal in ensuring that all project-related documentation is accurate, well-organized, properly archived, and readily available to support smooth operations and timely approvals. Key Responsibilities: • Documentation & Filing: • Maintain and update records of all incoming and outgoing correspondence related to government liaison, project submissions, approvals, and NOCs. • Prepare, organize, and file hard and soft copies of letters, applications, and supporting documents as per project requirements. • Letter Typing & Drafting: • Draft and type official letters to authorities including Municipal Corporations, Planning Authorities, Fire Department, MOEF, etc., as per instructions. • Ensure correctness in formatting, content, and submission protocols. • File Preparation: • Compile complete application sets, including annexures, drawings, compliance reports, and covering letters for various project approvals. • Cross-check each submission to ensure completeness and adherence to authority guidelines. • Server Saving & Digital Archiving: • Scan and digitally archive all documents on the internal server with systematic naming conventions and folder structures. • Regularly back up files and ensure version control for revised submissions. • Compliance Tracking: • Maintain trackers/logs for submission dates, follow-ups, approvals, and expiries of various project permissions. • Notify relevant teams of upcoming deadlines or pending documentation. Skills & Qualifications: • Graduate in any discipline; diploma/degree in administration, architecture, or project management is an added advantage. • 2–4 years of experience in documentation, project coordination, or liaison roles (preferably in real estate, construction, or government-facing organizations). • Proficient in MS Office (Word, Excel, Outlook), PDF tools, and file management systems. • Good command of English and Marathi (written and verbal). • Strong attention to detail and organizational skills. • Ability to handle sensitive documents with discretion and confidentiality. Key Traits: • Meticulous and methodical approach to work. • Process-oriented mindset. • Proactive communication and follow-up skills. • Ability to multitask and manage timelines Interested candidates can apply on prafulla.dixit@solitaire.in