Legal Executive Assistant

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About The Role

Executive Assistant – Legal

Key Responsibilities

• Provide efficient administrative support to the Legal Managing Director, including managing calendars, meetings, travel arrangements, and correspondence.
• Organize, draft, and review legal documents, reports, presentations, and client communications with accuracy and attention to detail.
• Maintain structured filing systems (both physical and digital) for quick retrieval and secure storage of sensitive information.
• Ensure confidentiality and handle sensitive legal matters with discretion and integrity.
• Coordinate with internal teams, clients, and external stakeholders to facilitate communication and ensure smooth operations.
• Track deadlines, legal filings, and action items to ensure timely execution and compliance.
• Assist in planning and preparing for meetings, conferences, and events.
• Implement office processes that improve efficiency, productivity, and compliance.
• Anticipate needs, solve problems, and proactively support the Managing Director in day-to-day tasks.
  

Qualifications & Requirements

• 6–11 years of experience as an Executive Assistant or in a similar role, preferably supporting senior legal leadership.
• Strong knowledge of legal terminology, document handling, and office procedures.
• Excellent communication skills – both written and verbal.
• Highly organized, detail-oriented, and capable of managing multiple priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with document management systems.
• Ability to work independently while exercising sound judgment in handling sensitive information.
• Strong problem-solving skills, critical thinking, and adaptability.
• Ability to maintain confidentiality and professionalism at all times.