Lead – Project & Resource Management

We are seeking a Lead to support Project & Resource Management activities working across cross-functional teams including creative, media, influencer, and paid/earned channels. The Lead will be responsible for resource planning, managing deliverables, and ensuring seamless execution of projects.

Key Responsibilities:

Project Intake & Coordination

• Manage incoming requests via email alias and route them to appropriate team members.
• Vet each request for completeness and clarity before initiating collaboration.
• Prioritize tasks based on urgency and importance.
• Facilitate communication between requesters and delivery teams to ensure alignment on objectives and timelines.
• Collaborate with Senior Project Managers for oversight on estimates and scope.

Project Tracking & Tools

• Update project timelines, assignments, and status in Workfront.
• Monitor team bandwidth and manage resource allocation using Float and Workfront.
• Develop schedules for small or templatized deliverables.
• Ensure assignments stay within monthly budget limits and reflect accurate staffing inputs.

Finance & Documentation Support

• Assist in tracking budgets, project status, and resourcing.
• Open purchase orders (POs) for team purchases such as stock assets.
• Save CPOs and signed SOWs in Brand SharePoint for finance documentation.
• Support pre-bill requests in AAS and help teams with WIP time tracking.

Creative Operations & File Management

• Ensure all deliverables meet brand and technical specifications before routing to stakeholders.
• Maintain consistent file structure and naming conventions across shared drives for version control.
• Demonstrate working knowledge of Adobe Creative Suite file types to support creative teams and anticipate production needs.

• Bachelor’s degree.
• 6–8 years of experience in Project coordination and Operations.
• Strong organizational and time-management skills.
• Proficiency in Workfront, Float, Slack, and shared calendar tools.
• Familiarity with Adobe Creative Suite file types and production workflows.
• Strong organizational and communication skills.
• Ability to manage multiple priorities and workstreams simultaneously.
• Comfortable working Eastern Time hours (5 AM – 2 PM ET / 2 PM – 11 PM IST)