JD For Senior Accountant

KEY RESPONSIBILITIES:

1.

• Preparation of Salary in Tally (payroll) & Leave management software (GreytHR)
• Ensure accurate and timely posting of financial transactions in accounting software (e.g., Tally ERP or similar).
• Making of student revenue yearly & Passing student revenue entry on monthly basis
• Need to check and book prepaid expenses & Passing book closing entry on monthly basis.
• Passing all prepaid expense entry on regular basis
• Generation of e-invoice in Tally software & also B2C invoices.
• Ensure compliance with relevant laws and regulations, including:
• Income Tax Act (TDS on salary & other than salary)
• GST Act (input credit reconciliation)
• Provident Fund (PF), ESI, and other statutory obligations.
• Prepare schedules and documentation required for statutory audits, internal audits, and government inspections (UGC, AICTE, NAAC, etc.).

2.

• Assist in the formulation and monitoring of institutional budgets.
• Track expenditures against budgets for various departments and research projects.
• Monitor utilisation of government grants, research funds, and sponsored projects.
• Maintain separate accounting for designated funds like student scholarships, endowments, and consultancy projects.
• Submit Utilization Certificates (UCs) and Statement of Expenditures (SoEs) for externally funded projects.

3.

• Oversee vendor payments, purchase orders, and staff reimbursements.
• Ensure proper documentation and approvals before disbursing funds.
• Manage student fee collections and reconcile with academic office/student portal.
• Reconcile bank statements and maintain accurate cash flow records.

4.

• Ensure accurate processing of monthly payroll in coordination with the HR/Administration department.
• Handle payroll-related tax calculations, PF, ESI, and gratuity provisions.
• Maintain employee financial records and process final settlements.

5. Asset and Inventory Management:

• Maintain updated records of fixed assets, including purchases, disposals, and depreciation schedules.
• Support internal audits of asset registers and inventory management systems.
• Review ledger entries, vouchers, and other financial records prepared by subordinates.
• Provide training and support to the finance team on compliance updates and institutional policies.

Preferred candidate profile

Preferred Qualifications and Skills:

Educational Qualifications:

• Bachelors degree in commerce, Accounting, or related discipline (mandatory).
• Masters degree in commerce, MBA (Finance) preferred.

Experience:

• Minimum 5–7 years of experience in accounting and financial management.
• At least 2–3 years in a supervisory or senior role in an academic or nonprofit environment is highly desirable.

Technical Skills:

• Proficiency in accounting software (Tally ERP 9/Prime, or equivalent).
• Advanced skills in MS Excel and knowledge of MS Office suite.
• Experience with ERP systems and integrated finance modules is a plus.

Work Environment:

• Based in the Accounts Department within the main administrative block.
• May involve coordination with external auditors, vendors, banks, and government departments.
• Occasionally may require working beyond office hours during audits, year-end closing, or inspections.