Inventory Executive

Job Title: Inventory Executive

• Inventory Management

  : Maintain accurate records of incoming and outgoing lab-grown diamond stock, ensuring real-time updates in inventory management systems (ERP or manual).

• Stock Audits

  : Conduct regular physical stock checks, reconciliation, and variance analysis to ensure inventory accuracy and security.

• Quality Verification

  : Coordinate with the QC team to ensure all incoming and outgoing diamonds meet quality standards, including grading, carat weight, and certification details.

• Barcode & Tagging

  : Generate and manage barcodes, tagging, and labeling of stones and jewelry items for easy tracking and identification.

• Data Entry & Reporting

  : Update inventory software with accurate details, including stone parameters (cut, color, clarity, carat), certification numbers, and movement history. Generate daily, weekly, and monthly inventory reports.

• Logistics Coordination

  : Support inward and outward logistics of inventory between departments (production, sales, dispatch) and external parties (vendors, clients, showrooms).

• Documentation

  : Maintain proper documentation for inventory transactions, including delivery challans, gate passes, transfer notes, and certificates.

• Loss Prevention

  : Monitor and report any discrepancies or irregularities in stock; escalate issues to the management promptly.

• Support Sales & Dispatch

  : Collaborate with sales and dispatch teams for timely order fulfillment, ensuring the right stones are picked, packed, and delivered.

• Compliance

  : Ensure adherence to internal controls, inventory SOPs, and industry best practices.

Requirements

• Bachelors degree in commerce, Business Administration, or a related field.
• Min 3 years of experience in inventory management, preferably in the gems & jewellery industry.
• Familiarity with lab-grown diamonds and basic knowledge of 4Cs (Cut, Colour, Clarity, Carat).
• Proficiency in MS Excel, inventory software, and ERP systems.
• Strong attention to detail, numeric accuracy, and organizational skills.
• Ability to handle high-value inventory with integrity and responsibility.
• Excellent communication and coordination skills.

Preferred Qualifications

• Experience working with jewellery showrooms, diamond trading companies, or manufacturing units.
• Knowledge of diamond certification (IGI, GIA, etc.) and product lifecycle.
• Prior experience with RFID/barcoding systems.