immdeated joner - Improt Export officer - Third Party Assocaites

Job Summary:

We are seeking an experienced A personal assistant to a director provides administrative support and helps ensure the director's day-to-day activities run smoothly.

Key Responsibilities:

• Administrative Support:
• Assist the MD in day-to-day operations, including correspondence, task management, and overall schedule coordination.
• Calendar Management:

Organize and maintain the MD’s calendar by planning appointments, meetings, events, and travel itineraries (domestic and international).

• Meeting & Event Coordination:

Schedule, organize, and prepare materials for meetings, conferences, and business events. Take minutes and follow up on action items.Attend phone calls, manage emails, and communicate on behalf of the MD with internal departments, external stakeholders, and international clients.Manage end-to-end travel arrangements including flights, accommodation, transport, visa processing, and itineraries.Prepare reports, presentations, and official documents. Maintain proper filing systems for confidential and administrative records.Ensure timely follow-up on delegated tasks and projects. Monitor progress and report updates to the MD.Track expenses, manage reimbursements, and handle administrative office duties as required.Required Skills:

• Communication Handling:
• Travel & Logistics:
• Documentation & Filing:
• Follow-ups & Task Tracking:
• Expense & Office Management:

• Strong command of English (spoken and written)
• Proficient in MS Office (especially Excel, Word, Outlook)
• Familiarity with online tracking and office management software
• Excellent interpersonal, negotiation, and communication skills
• Good organizational, analytical, and problem-solving abilities
• Professional appearance and a confident personality
• Ability to maintain confidentiality and manage pressure effectively

Job Types: Full-time, Permanent

Pay: ₹300,000.00 - ₹360,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Ability to commute/relocate:

• Savli, Vadodara, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• 5yrs : 3 years (Preferred)

Language:

• Sharp communication (Preferred)

Location:

• Savli, Vadodara, Gujarat (Preferred)

Shift availability:

• Day Shift (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person