Human Resource Administrator

Preferred candidate profile

Office Administrator

Key Responsibilities

1. Attendance & Leave Management

• Maintain and update employee attendance and leave records.
  
• Coordinate with HR for leave approvals, queries, and monthly reporting.
  
• Ensure accurate documentation for payroll inputs.
  

2. Office Supplies & Pantry Management

• Manage procurement of office groceries, pantry items, tea/coffee supplies, and stationery.
  
• Maintain inventory levels and ensure timely replenishment.
  

3. Asset & IT Equipment Records

• Maintain an updated inventory of laptops, desktops, accessories, and other office equipment.
  
• Coordinate with IT support for maintenance and allocation of devices.
  

4. Petty Cash & Reimbursements

• Handle petty cash transactions, maintain expense logs, and prepare monthly reports.
  
• Verify and process travel vouchers and other employee reimbursements.
  

5. Office Operations & Events

• Organize monthly celebrations, employee engagement activities, and internal events.
  
• Coordinate travel and accommodation arrangements when required.
  
• Oversee office cleanliness, maintenance, and vendor management.
  

6. Social Media Coordination

• Assist in managing company social media handles by coordinating posts, updates, and content with the marketing/management team.
  
• Ensure timely posting of events and office activities (if applicable).
  

7. General Administration

• Serve as the first point of contact for visitors, clients, and service providers.
  
• Ensure smooth functioning of daily administrative tasks and support other departments as needed.
  
• Handle documentation, filing, courier services, and other office-related duties.
  

Qualifications & Skills

• Bachelors degree in Business Administration or related field preferred.
  
• 13 years of experience in administrative or office management roles (prior experience in consultancy firms is a plus).
  
• Strong organizational and multitasking abilities.
  
• Good communication and interpersonal skills.
  
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic IT handling.
  
• Ability to work independently and maintain confidentiality.

What We Offer

• A positive, collaborative work environment.
  
• Opportunities for learning and career growth.
  
• Employee engagement activities and team events.