HR BGV Process

The HR Documentation Executive is responsible for preparing, maintaining, and managing all HR-related documents, records.

The role ensures accuracy, confidentiality, and timely documentation across the employee lifecycle

• Prepare and maintain employee documentation
• Maintain employee personal files (physical and digital) in compliance with company policies
• Ensure HR documents are accurate, standardized, and updated as per company templates
• Coordinate with recruitment and payroll teams for documentation support
• Track document approvals and maintain proper version control
• Handle employee verification and background documentation

Key Responsibilities

• Initiate and manage background verification (BGV) checks for new hires and internal movements
• Coordinate with third-party BGV vendors for employment, education, address, and criminal checks
• Verify documents submitted by candidates for authenticity and completeness
• Track BGV status and ensure timely completion before onboarding
• Escalate discrepancies, red flags, and adverse findings to HR Manager / stakeholders
• Maintain accurate BGV records and documentation in HRMS or internal trackers
• Ensure compliance with labor laws, data privacy, and company policies
• Communicate BGV requirements and status updates to candidates and hiring managers
• Support audits and compliance reviews related to employee verification
• Continuously improve BGV processes and documentation standards

Required Skills

• Strong knowledge of HR documentation
• Excellent written communication and drafting skills
• Understanding of HR compliance (basic to intermediate)
• Proficiency in MS Word, Excel, and HRMS tools

If anyone interested share cv to naresh.bolireddy@teamlease.com