Hiring Executive Assistant For a Manufacturing Company

Role & responsibilities

Job Summary:

We are seeking a dynamic and organized professional to join our team as an Executive Assistant cum Receptionist. This dual-role position requires excellent multitasking skills, professionalism, and the ability to support senior leadership while also managing front desk responsibilities

Key Responsibilities:

Executive Assistant Duties:

• Manage calendars, schedule meetings, and coordinate travel and logistics for senior management.
• Draft, review, and manage correspondence, reports, and presentations.
• Act as a point of contact between executives and internal/external stakeholders.
• Maintain confidentiality of sensitive information.
• Prepare meeting agendas, take minutes, and follow up on action points.
• Assist in project coordination and other administrative tasks as required.

Receptionist Duties:

• Greet and welcome visitors in a professional and friendly manner.
• Manage incoming calls, emails, and correspondence, and route them appropriately.
• Maintain the reception area, ensuring it is tidy and presentable.
• Handle courier, mail, and deliveries.
• Assist with office supplies management and vendor coordination.
• Support general office administration and day-to-day operations.

Requirements:

• Bachelors degree in Business Administration/Commerce/Arts or related field preferred.
• 36 years of experience as an Executive Assistant, Receptionist, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Professional demeanour and customer-service orientation.
• Ability to handle confidential information with integrity.

Key Skills:

• Interpersonal and communication skills
• Attention to detail
• Problem-solving ability
• Professionalism and discretion
• Flexibility to manage multiple priorities

Preferred candidate profile

Should be comfortable working 6 days a week.