Hiring Executive Assistant

Key Responsibilities

• Executive Support:

  Provide high-level administrative support, including calendar management, meeting coordination, travel arrangements, and correspondence handling.

• Calendar & Scheduling:

  Manage complex calendars across time zones, prioritize meetings, and proactively address scheduling conflicts.

• Communication Management:

  Draft, proofread, and manage confidential communications (emails, reports, memos).

• Meeting & Event Coordination:

  Plan and execute internal and external meetings, board meetings, and off-site events, including logistics and materials preparation.

• Travel Management:

  Organize detailed domestic and international travel itineraries, accommodations, and expense reconciliation.

• Project Management:

  Assist with special projects, conduct research, prepare presentations, and follow through on action items.

• Liaison:

  Serve as a gatekeeper and point of contact between the executive and internal/external stakeholders.

• Office Operations Support:

  Work closely with other departments to ensure alignment of administrative processes and support executive leadership team as needed.

• Confidentiality:

  Handle sensitive information with utmost discretion and integrity.

Qualifications & Requirements

• Minimum

  8 years

  of experience as an Executive Assistant supporting senior-level executives.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and virtual communication tools (Zoom, Teams, etc.).
  
• Exceptional organizational, time-management, and multitasking skills.
  
• Excellent verbal and written communication.
  
• Proven ability to work independently and collaboratively in high-pressure environments.
  
• Strong attention to detail and ability to anticipate needs.
  
• Bachelor's degree preferred.
  

Preferred Attributes

• Experience in [industry] (e.g., IT, Telecom, Digital company)
  
• Prior exposure to supporting senior Executive
  
• Project management or event planning experience.