Hiring Assistant Manager - Administration at Medanta Hospital, Gurgaon

chitra.chauhan@medanta.org

Position will require an incumbent to manage Administration Activities\ Invoice processing\ MIS

Job Responsibilities:

Execution of Activities Planned by the Department

ALL LOCATIONS -MEDANTA

• To Manage & support Admin in all Activites
• Validate Billing Data\Service \Agreement Terms & Charges
• Monitor Outstanding Payments & Follow up on Pending Invoices
• Maintain accurate records of all Billing Transactions & ensures compliance with company policies
• To Resolve Billing errors and respond to Vendors queries in professional Manner.
• Assist in Monthly billing reports Audits & reconciliations
• Ensure Compliance with TAX\GST \TDS & regulatory requirements
• Ensure proper approval workflows are followed before booking & bill Submission.
• Perform aging analysis of outstanding Invoices
• Ensure service as per SLA\Agreements\Billing timelines
• Support Automation and process improvement initiatives related to billing \Payment process.
• To manage Conferences \CMEs to ensure cost effectiveness\Budgets \Track Financial limits.
• To coordinate with requisite Department to close the requirement with in timeline.
• To Coordinate with respective Hotels for Quotation\Proposal
• Select & Negotiate with Venue\Catering\AV\Seating & other requirement by departments Hotels.
• Able to process the CME\request for Services\purchase Order in

  SAP

• Able to process in SAP to Create Service Entry for submission of Invoices
• Payment follow up from Respective Accounts
• Entry in Records\database of Payment in System
• Sending Payment details to Vendor
• Vendor Account reconciliation
• Manage all queries/enquiries for Vendor Payments
• Work effectively with other departments ensure seamless service
• Create comprehensive Dashboards/ MIS (daily, weekly& monthly)
• Billing MIS Updation\ File Management
• Any other duties assigned by Reporting Manager

Qualification

Computer - SAP\MS Office\Advance Excel