Head - Company Secretary

SECRETARIAL COMPLIANCES

• Perform the duties and responsibilities of a

  Company Secretary

  in accordance with the

  Companies Act, 2013

  , ensuring adherence to all applicable legal and regulatory provisions.

• Review and validate

  Notices, Agendas, and Minutes for

  Board, Shareholders, and Committee meetings

  ; manage preparation of

  Annual Reports

  , ensure timely

  e-filings

  , and maintain all

  statutory registers

  as mandated.

• Support

  quarterly, half-yearly, and annual audits

  by preparing and providing requisite documentation across all group companies.

• Oversee and manage all

  legal and secretarial activities

  for the group's companies, ensuring compliance and risk mitigation.

• Ensure

  timely filing of e-Forms, Annual Returns, and other statutory documents

  with regulatory authorities including the

  Registrar of Companies (ROC)

  and

  Reserve Bank of India (RBI)

  .

• Accurately

  maintain statutory records and registers

  , ensuring completeness and audit readiness at all times.

• Provide end-to-end support in the

  incorporation and formation of new entities

  , especially for the

  Renewables business

  , ensuring swift and compliant execution.

• Ensure

  100% compliance

  with all secretarial functions including amendments to

  MOA/AOA

  ,

  induction and resignation of Directors

  ,

  issuance and allotment of shares

  ,

  RBI filings

  , and all

  MCA and RBI-related submissions

  .

BOARD/ SHAREHOLDER MEETING COMPLIANCES

• Prepare and circulate

  Notices, Agendas, and detailed

  Board Notes

  for all Board, Committee, and Shareholder meetings in a timely and compliant manner.

• Validate and review

  all physical documents and Board papers to ensure accuracy, completeness, and compliance with regulatory requirements.

• Coordinate with Directors

  to ensure their timely availability for meetings and provide them with all relevant information and materials well in advance.
• Conduct

  Board Meetings for all SPVs

  within one month of the end of each quarter, ensuring that meeting materials are circulated at least

  two days prior

  to the meeting, in line with best governance practices.
• Ensure that

  short-notice meetings

  are kept to a minimum and are used

  only for urgent matters

  , in compliance with statutory provisions and good governance standards.

SHARE CAPITAL AND RIGHTS ISSUE COMPLIANCES

• Ensure

  timely issuance of rights offer letters

  to eligible shareholders, in compliance with applicable timelines and disclosure requirements.
• Ensure end-to-end compliance with the

  Companies Act, 2013

  and applicable rules for

  rights issues, share allotments, and increases in authorized share capital

  , including board/shareholder approvals, filings, and documentation.

ASSISTANCE TO BUSINESS DEVELOPMENT TEAM/LENDERS

• Support Business Development teams

  by preparing and coordinating documentation such as

  e-registrations, Board Resolutions, Powers of Attorney, Net Worth Certificates, Bank Guarantees (BGs),

  and

  BID submission documents

  .
• Ensure timely

  submission of company documents

  required for obtaining

  statutory approvals

  , including

  Industrial Entrepreneur Memorandum (IEM)

  filings for

  Solar and Renewable Energy projects

  .

• Draft and issue Board Resolutions and supporting documents

  for securing

  loans, credit facilities, and other financial arrangements

  with lenders, ensuring alignment with internal and external compliance requirements.

EXTERNAL STAKEHOLDER MANAGEMENT

• Develop and maintaingood rapport

  with directors, shareholder representatives, BSE, SEBI, RBI, ROC and other concerned officials.

INTERNAL STAKEHOLDER SUPPORT AND REPORTING

• Ensure

  timely and accurate submission

  of all required documents, reports, and compliance data to

  Holding Companies

  , supporting group-level reporting and governance requirements.
• Provide

  prompt and efficient support

  to internal user departments within the

  Renewables business

  , ensuring timely availability of documents, data, and resolutions necessary for operational and strategic decision-making.

REGULATORY UPDATES AND FILING COMPLIANCE

• Monitor and disseminate updates

  on amendments, circulars, notifications, and return filing requirements issued by regulatory bodies such as the

  Ministry of Corporate Affairs (MCA)

  ,

  Reserve Bank of India (RBI)

  , and other relevant authorities to all concerned teams.

• Coordinate with internal stakeholders to

  ensure awareness and alignment

  with the latest compliance requirements and timelines.
• Ensure

  timely collation, validation, and filing

  of all related data and documents with appropriate regulatory authorities, avoiding delays or non-compliance

PROCESS IMPROVEMENT AND FUNCTIONAL EFFICIENCY

• Identify, propose, and implement

  i

  nitiatives

  aimed at improving the

  efficiency, accuracy, and overall effectiveness

  of the secretarial function through process automation, digital documentation, workflow optimization, or enhanced compliance tracking mechanisms.