Head - Administration & Facilities

Head - Administration & Facilities

Core Responsibilities

Strategic Planning & Leadership:

• Define and steer the strategic direction of administrative operations.
• Align administrative goals with broader organizational objectives.
• Lead change initiatives and cultivate a culture of continuous improvement.

Infrastructure & Facility Oversight:

• Supervise maintenance and operational readiness of offices, industrial sites, and facilities.
• Enforce health, safety, and environmental compliance standards rigorously.
• Manage workplace conditions to actively support employee productivity and well-being.

Administrative Systems & Technology:

• Implement digital tools to streamline administrative processes for enhanced efficiency.
• Collaborate closely with IT to integrate automation and system efficiencies across administrative platforms.
• Ensure the proper functioning and security of all administrative technology platforms.

Vendor and Contract Management:

• Build and sustain robust vendor relationships for all administrative goods and services.
• Negotiate contracts with a strong focus on value, service quality, and risk mitigation.
• Monitor vendor performance diligently and enforce service-level agreements effectively.

Budgeting & Resource Allocation:

• Formulate and manage the departmental budget with a keen emphasis on cost control and fiscal responsibility.
• Track expenditures meticulously, identify optimization opportunities, and ensure financial compliance.
• Approve payments and control resource utilization effectively to maximize efficiency.

People and Workplace Services:

• Oversee support staff and cross-functional administrative teams, fostering a collaborative environment.
• Manage travel, accommodation, and logistics for employees and executives seamlessly.
• Supervise employee-centric services such as food, transport, and health programs to enhance employee experience.

Compliance & Risk Governance:

• Maintain strict compliance with legal, labor, and environmental regulations pertinent to administrative functions.
• Identify potential risks within administrative operations and introduce proactive mitigative protocols.
• Administer business licenses, manage insurance coverage, and ensure all statutory documentation is up-to-date.

Documentation & Reporting:

• Organize and maintain all key records, contracts, and legal documents with precision and integrity.
• Deliver timely and insightful reports on administrative metrics and performance to inform leadership.
• Ensure audit-readiness and uphold the integrity of all documentation.

Stakeholder Collaboration:

• Act as a primary liaison for internal and external stakeholders on all administrative matters.
• Work closely with senior leadership, department heads, and vendors to ensure alignment.
• Ensure that all support services consistently align with strategic business needs.

Skills

• Strategic thinking

  to align administrative functions with organizational goals.
• Strong

  vendor negotiation

  abilities to secure advantageous terms.
• In-depth

  compliance knowledge

  across legal, labor, and environmental regulations.
• Proven expertise in

  cost management

  and budget optimization.
• Exceptional

  people leadership

  capabilities to manage and develop teams.
• Strong

  system orientation

  to leverage technology for administrative efficiencies.

Qualifications

• Education:

  Graduate / Postgraduate / MBA in Business Administration or a related field.

• Experience:

  14-20 years of progressive experience, with at least

  5 years in senior administrative leadership roles

  .

• Sector Preference:

  Demonstrated exposure to manufacturing, industrial, or large-scale enterprise environments.

Leadership Competencies

• Visionary thinking

  with clear communication of strategy.
• Strong

  business acumen

  and ability to drive results through teams.
• Embraces diversity and effectively manages cross-cultural teams.
• Displays high

  emotional intelligence and self-awareness

  .
• Encourages innovation and supports change management initiatives.
• Cultivates talent and builds a high-performance administrative culture.
• Maintains a

  customer-centric mindset

  focused on service excellence.