HCL is For Accounts Payable - Associate

Invoice Processing Non PO

Using scanned invoice, create invoice records for non-PO invoices by inputting invoice header information and ensure all necessary fields in Customers ERP system have been accurately input.

Verify invoice has not been previously entered or paid (no duplicate entry)

Verify all invoices are appropriately approved using the approval matrix spreadsheet (both approvers respective dollar limit and cost center / business unit authority)

Route invoices through for coding and approval

Validate and approve the invoice

Track, monitor and follow up with Customer for timely completion of tasks / exceptions / approvals

Maintain a business critical tracker (utility, rent tracker) to monitor that all business critical payments are made on a timely and accurate basis.

Post invoices in ERP

Invoice Processing PO

Using scanned invoice, create invoice records for PO invoices by inputting invoice header information and ensure all necessary fields in Customers ERP system have been accurately input.

Verify invoice has not been previously entered or paid (no duplicate entry)

Verify a 2-way and 3-way match for all invoices

Verify all invoices are appropriately approved and there are no deviations from the original PO or deviations are within the approved threshold

Cancel/undo goods receipt in ERP in case of price & quantity variances

Route it to Customer for necessary approvals to create / amend PO

Review, validate and provide approval to create / amend PO

Create / amend PO with necessary approvals

Assist with the creation of PO's by entering data into ERP based on information provided by Customer

Track, monitor and follow up with Customer for timely completion of tasks / exceptions / approvals

Post Invoices in ERP

Payment Processing

Create payment registers for all payments to be processed as per the Customer payment calendar

Check the payment terms if it is according to standard payment terms

Check for any duplicate payments

Send any exceptions to payment terms

Send invoices on hold report with reasons

Approval of payments

Approval of exception payment release

Print checks and perform positive pay process

Sort checks for distribution and disbursements

Initiate WIRE / ACH / EFT payments

Validate and approve WIRE / ACH / EFT payments

Perform entry of payment into TWS or Customer bank

Receive daily email notification, if any on positive pay exceptions

Validate and approve payments in TWS or Customer bank

Research the reason and action to ensure closure of all payment processing exception cases