Front Office Executive (Female)

Job Summary:

We are seeking a professional and courteous Front Office Executive (Female) to join our IT company. The ideal candidate will be the first point of contact for visitors and clients, ensuring a positive and welcoming experience. She will handle front desk operations, manage calls, coordinate office activities, and provide administrative support to ensure smooth day-to-day operations.

Key Responsibilities:

· Greet and welcome guests in a professional and friendly manner.

· Answer, screen, and forward incoming phone calls while providing basic company information.

· Manage visitor logbooks, issue visitor badges, and notify concerned personnel.

· Maintain a neat and organized reception area.

· Handle incoming and outgoing couriers, emails, and correspondence.

· Schedule and coordinate meetings, appointments, and conference room bookings.

· Assist in travel arrangements and hotel bookings for employees if required.

· Maintain office supplies inventory and place orders when necessary.

· Liaise between employees, clients, and vendors for smooth operations.

· Update and maintain company directories, employee contact lists, and databases.

· Coordinate with housekeeping and maintenance staff for office upkeep.

Required Skills & Qualifications:

· Education: Graduate (Any degree) / Diploma in Office Administration (preferred).

· Experience: 3+ years in front office/receptionist roles from IT Services company

· Technical Skills: Proficient in MS Office (Word, Excel, Outlook).

· Soft Skills:

o Excellent verbal and written communication in English and local language.

o Pleasant personality with strong interpersonal skills.

o Professional appearance and demeanor.

· Preferred: knowledge of IT/software companies is a plus.