Front Office Executive cum Admin

Role Summary

Responsible for cheque processing, courier handling, petty cash and civil payments, bill verification, KYC documentation, front desk coordination, and general administrative support. Ensures accuracy, compliance, and timely follow-up with internal teams and external vendors.

Key Responsibilities

• Cheque & Courier Management:

Maintain daily cheque entries, print envelopes using Kalsoft, dispatch cheques through couriers, and update POD details. Handle inward/outward couriers, maintain records, and obtain receiver acknowledgements.

• Petty Cash & Civil Payments:

Manage HO and Tirupur petty cash, enter civil payments in Kalsoft, reconcile accounts, scan and mail documents to AP team, and follow up until payment closure.

• Bill Verification & Payment Follow-up:

Verify courier, taxi, hotel, petrol, utility, and other admin bills with PODs and supporting documents. Track and follow up until payments are completed.

• KYC & Documentation:

Complete KYC documentation for new parties as per company policy. Maintain sales contracts, on-duty forms, and other administrative files.

• Front Desk & Coordination:

Attend buyer calls, receive visitors professionally, and coordinate with internal teams and external vendors for administrative activities.

• Cab, Hotel & Pantry Management:

Arrange Red Taxi/private cab services and hotel bookings. Prepare monthly Red Taxi usage reports. Manage pantry supplies and daily morning food arrangements for staff.

• Purchase & GRN Coordination:

Prepare purchase requisitions and coordinate with stores/accounts for timely GRN creation.

• E-Way Bill & Sales Invoicing (Seasonal):

Generate E-Way Bills for cotton dispatches and prepare accurate sales invoices in compliance with GST requirements.

• Rent & Utility Tracking:

Monitor monthly rents, windmill bills, and other recurring expenses; obtain necessary approvals.

Skills & Competencies

• Attention to detail and accuracy
• Good coordination and follow-up skills
• Basic accounting & GST knowledge
• Proficiency in ERP/MS Office (Kalsoft preferred)
• Strong communication and interpersonal skills

Job Type: Full-time

Pay: ₹8,086.00 - ₹26,171.80 per month

Benefits:

• Food provided
• Health insurance
• Provident Fund

Work Location: In person