Front Office Coordinator (Receptionist)

Organization Type: Creative Agency / Digital Marketing
Position: Receptionist & Office Coordinator
Location: SriGanganagar-335001
Job Type: Full-time | On-site
Reports To: HR Manager / Office Manager / Founder

Role Overview

We are looking for a vibrant and organized Receptionist to be the welcoming face and the efficient heart of our agency. You will be the first point of contact for our clients, partners, and guests, ensuring a positive and professional experience. This role is crucial in managing our front desk, coordinating office operations, and supporting the smooth running of our dynamic creative space.

Key Responsibilities

1. Front Desk & Client Hospitality

• Greet visitors, clients, and guests warmly and professionally, ensuring a fantastic first impression.
• Answer, screen, and forward incoming phone calls promptly and courteously.
• Manage the main info@ or hello@ agency email address, responding to or directing inquiries.

2. Office Coordination & Administration

• Maintain the reception and common areas, ensuring they are tidy, presentable, and stocked with necessary supplies (e.g., coffee, water, snacks).
• Coordinate meeting room bookings and ensure they are prepared for client meetings and internal brainstorming sessions.
• Provide basic administrative support to various teams, including printing, scanning, and organizing documents.
• Assist with coordinating team lunches, agency events, and celebrations.

3. Team Support

• Act as a helpful point of contact for all employees, assisting with minor requests and office needs.
• Help with onboarding new hires by preparing their desk, welcome kit, and access cards.

Qualifications & Skills

• High school diploma required; additional qualification in Office Administration is a plus.
• Proven experience as a Receptionist, Front Office Representative, or similar role.
• Excellent verbal and written communication skills in English [and Hindi/other local language].
• Pleasant and professional demeanor with a positive, can-do attitude.
• Strong knowledge of MS Office (Word, Excel, Outlook).
• Basic knowledge of office equipment (e.g., printers, projectors).
• Ability to be resourceful and proactive when issues arise.
• Strong organizational and multi-tasking skills.
• Ability to handle the energy of a fast-paced creative environment.

What We Offer

• A vibrant, creative, and supportive work environment.
• The opportunity to be the central hub of a growing, exciting agency.

How to Apply:

Interested candidates are invited to fill out our application form here: https://forms.gle/BJYbHatx2K5uEE7aA

Job Types: Full-time, Fresher

Pay: From ₹5,000.00 per month

Work Location: In person