Front Desk Receptionist

Job Description

Job Summary: We are seeking a proactive and organized Front Office and Admin Executive to join our construction company. The ideal candidate will be responsible for managing the front desk, providing administrative support across the organization, and ensuring our office operations run smoothly. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively. Key Responsibilities: Front Desk Management: Greet and welcome guests in a professional and friendly manner. Manage incoming calls and redirect them appropriately. Maintain office security by following safety procedures and controlling access via the reception desk. Administrative Support: Handle office correspondence including letters, emails, and packages. Coordinate office activities and operations to secure efficiency and compliance with company policies. Assist in scheduling appointments and organizing meetings, events, and conferences. Office Maintenance: Ensure the front office area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures). Maintain office equipment and report any malfunctions. Documentation and Record Keeping: Maintain records and files in both electronic and paper formats. Update and maintain company databases. Prepare reports and presentations as needed. Support to Management and Teams: Assist various departments with administrative tasks as required. Collaborate with HR for employee onboarding and orientation processes. Requirements: Proven work experience as a Front Office and Admin Executive or similar role. Proficiency in MS Office (MS Excel and MS Word, in particular). Hands-on experience with office equipment (e.g., printers and fax machines). Solid written and verbal communication skills. Excellent organizational and time-management skills. Problem-solving attitude with an ability to prioritize tasks. High school diploma; additional qualifications in Office Administration are a plus. Preferred Qualifications: Experience in the construction or real estate industry is advantageous. Knowledge of basic accounting principles. Familiarity with project management software is a plus. Personal Attributes: Friendly and professional demeanor. Ability to work independently and as part of a team. Strong interpersonal skills. Ability to handle confidential information with discretion. Working Conditions: This role operates primarily in a professional office environment. May require occasional flexibility in working hours to accommodate business needs. Physical requirements include long periods of sitting and using a computer. Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹35,000.00 per month Benefits: Food provided Schedule: Day shift Supplemental Pay: Performance bonus Application Question(s): Have you handled Reception and administration previously? Yes/ No Are you fluent in English communication? Work Location: In person